Administrative Coordinator

3 weeks ago


Trenton, New Jersey, United States Panna Knows Full time
Job Description

Panna Knows is a leader in industry communities, bringing together businesses to solve supply-chain problems. With over 340,000 businesses relying on their standards, they facilitate trading-partner collaboration and optimize business processes.

We are seeking an Executive Assistant to provide support to various industry teams. The successful candidate will coordinate meetings, arrange travel, and manage calendars. Under the leadership of the Director of Administration, responsibilities include coordinating projects, activities, reports, and schedules.

The ideal candidate possesses strong administrative skills, including proficient computer knowledge and excellent communication and organizational abilities. This role is the first point of contact for many customers, making strong interpersonal skills essential.

Key Responsibilities:

  • Coordinate travel, transportation, and accommodation arrangements for multiple executives
  • Process expenses associated with travel/meeting coordination
  • Manage executive calendars, including making appointments and prioritizing sensitive matters
  • Organize meetings, scheduling, sending reminders, and catering when necessary
  • Schedule and attend team and staff meetings as an active participant
  • Collaborate with staff and departments to support various projects
  • Develop and sustain a level of professionalism among staff and clientele

Requirements:

  • Bachelor's degree or equivalent experience
  • 5-7 years professional administrative experience
  • Meeting and workshop organization experience
  • Advanced Microsoft Office suite and Outlook skills
  • Excellent attention to detail, organizational skills, and ability to multitask
  • Team player with ability to work autonomously
  • Excellent verbal and written communications skills

What We Offer:

  • A hybrid work environment in our Ewing, NJ office
  • 21 days of PTO
  • Ten company holidays
  • Immediate and Automatic contribution to 401K
  • Elite Medical coverage
  • Access to LinkedIn Learning

Our organization is an Equal Opportunity Employer, considering all qualified applications without regard to race, color, religion, gender, sexual orientation, gender identity, or national origin.



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