Operations Coordinator
21 hours ago
Vaco is seeking a highly organized and detail-oriented Operations Specialist to join our team. As an Operations Specialist, you will play a critical role in ensuring the smooth operation of our office and supporting our team members.
Key Responsibilities- Team Support: Provide administrative support to our team, including sending candidate paperwork, client contracts, and executing job orders.
- Executive Support: Assist our Managing Partner/President and local field leadership with travel arrangements, scheduling, preparing reports, and letter composition.
- Contract Review: Review client and Vaco contracts, working with our legal team as needed.
- Consultant Support: Provide support to our consultants and producers regarding payroll, expenses, and benefits questions and/or training, as well as approving requests as necessary.
- Financial Management: Responsible for weekly invoicing to clients, including monitoring aging reports and past due accounts.
- Education: Bachelor's degree preferred.
- Experience: At least 1-2 years' experience in a recruiting industry or similar role.
- Skills: Proficient in Microsoft Office Suite.
Vaco offers a hybrid work environment with less than 5% travel required.
Physical DemandsThe physical demands described are representative of those that must be met by an employee to successfully perform the essential functions of this position:
- Frequent: Sitting, walking, eye/hand/foot coordination, and repetitive motion.
- Occasional: Standing and bending.
- Infrequent: Lifting up to 10 pounds.
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