Office Operations Coordinator

2 weeks ago


Fernandina Beach, Florida, United States Diversified Logistics Full time
Job Overview

Position Summary: The Front Desk Receptionist plays a crucial role in managing the front office operations and ensuring seamless communication within Diversified Logistics Management, LLC.

Key Responsibilities:

  • Manage incoming calls via a multi-line phone system, directing inquiries to the appropriate personnel and maintaining effective communication flow.
  • Oversee administrative functions including mail distribution, travel arrangements, and office supply procurement while ensuring compliance with company policies.
  • Provide exceptional customer service by addressing inquiries and resolving issues from clients, employees, and vendors.
  • Maintain a professional front reception area to create a welcoming environment for visitors.
  • Supervise office layout and cleanliness, ensuring a well-organized workspace.
  • Coordinate the maintenance of office equipment and supplies, ensuring operational efficiency.
  • Schedule staff assignments at various operational sites as needed.
  • Assist with special projects and departmental initiatives as required.

Required Skills and Qualifications:

  • Strong customer service and communication skills.
  • Proficient in Microsoft Office and familiar with office equipment.
  • Ability to manage multiple tasks in a fast-paced environment.
  • Excellent organizational and planning abilities.
  • Prior experience in an administrative role is preferred.

Education and Experience:

  • A related degree or equivalent work experience is preferred.
  • Three to five years of relevant administrative experience.

This position requires a commitment to professionalism and the ability to adapt to changing circumstances while maintaining high standards of service.



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