Safety Coordinator

4 weeks ago

Orange, California, United States Infojini Full time
Job Description

Infojini is seeking a highly skilled Safety Coordinator to support the Environmental Health & Safety (EH&S) and Facilities departments with day-to-day operations. The ideal candidate will have a strong background in facilities management and be able to coordinate and administer various aspects of the telework and emergency preparedness programs.

Key Responsibilities:

  • Coordinate and ensure the completion of all EH&S related activities as assigned by the department of EH&S.
  • Assist with the Quarterly Telework Deployment program and maintain accurate records of deployment according to Client Health and board guidelines.
  • Coordinate and monitor telework safety reviews to ensure employees meet their safety protocols and follow Client Health guidelines.
  • Administer temporary telework home office evaluations to ensure employees meet all their requirements for the telework assessment.
  • Coordinate pickup and delivery of office equipment for telework employees.
  • Assist with emergency preparedness protocols, staff training and manual updates.
  • Assist in managing employee safety programs including ergonomic evaluations and employee safety committee.
  • Assist with the mass notification systems and coordinate regular meetings with the appropriate departments.
  • Work in conjunction with the Program Manager to develop an operational plan that will integrate into the business continuity plan (BCP).
  • Assist in coordinating hazardous materials communications and documentation in compliance according to Occupational Safety and Health Administration (OSHA) guidelines.
  • Respond to internal 911 calls and coordinate appropriate response to emergencies.
  • Support the Program Manager as needed with accident and incident investigations.
  • Coordinate the annual Great Shakeout for participation by all Client Health staff.
  • Coordinate yearly flu shots and Tuberculous (TB) testing for PACE Center and 505 Building employees.
  • Coordinate annual fire drill in conjunction with the property management team for all Client Health staff.
  • Document results of fire drill according to state and local fire codes.
  • Prepare Annual Air Quality Management District (AQMD) survey for Rule 2201 for review and approval.
  • Assist with annual policy reviews and updates for both Facilities and EH&S departments.
  • Assist Facilities with processing accounts payable, generating requisitions, generating and following up on work orders, preparing scopes of work, preparing meeting agendas and with space utilization planning.

Requirements:

  • High School Diploma or equivalent PLUS 2 years of experience in facilities management or property management required.
  • 2 years of experience as an administrative assistant.

Preferred Qualifications:

  • Bachelor's degree in a related field.
  • Experience implementing and enforcing environmental health and safety policies and procedures.
  • Working knowledge of OSHA requirements.
  • Experience working in a public sector environment.

Knowledge and Abilities:

  • Develop rapport and establish and maintain effective working relationships with Infojini's leadership and staff and external contacts at all levels and with diverse backgrounds.
  • Work independently and exercise sound judgment.
  • Communicate clearly and concisely, both orally and in writing.
  • Work a flexible schedule; available to participate in evening and weekend events.
  • Organize, be analytical, problem-solve and possess project management skills.
  • Work in a fast-paced environment and in an efficient manner.
  • Manage multiple projects and identify opportunities for internal and external collaboration.
  • Motivate and lead multi-program teams and external committees/coalitions.
  • Utilize computer and appropriate software (e.g., Microsoft Office: Word, Outlook, Excel, PowerPoint) and job specific applications/systems to produce correspondence, charts, spreadsheets, and/or other information applicable to the position assignment.

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