Lead Pre-Construction Estimator

2 weeks ago

Chicago, Illinois, United States Hotel Rehabs Full time

Position Overview:

This role offers a hybrid or remote work environment, with a preference for candidates located in key metropolitan areas.

About You:

  • A dedicated Estimating and Pre-Construction expert focused on fostering client relationships and driving growth for a leading private construction firm.
  • A skilled negotiator with a strategic mindset.
  • An experienced professional passionate about guiding and developing talent within the construction sector.
  • An organized individual with a meticulous approach to record-keeping and information presentation.
  • A proactive problem solver who excels in fast-paced settings, adept at foreseeing scheduling and budgetary challenges while implementing effective solutions.
  • A technology-oriented lifelong learner, proficient in the latest construction estimating software and eager to adopt new tools within the industry.

About Us:

We are a dynamic team of hotel renovation specialists committed to delivering significant transformations for renowned hotel brands across the nation. Our collaborative culture is pivotal to our status as one of the fastest-growing private companies in the industry.

What We Provide:

  • A supportive environment that encourages mentorship and professional growth.
  • Comprehensive healthcare benefits, including dental and vision coverage.
  • A fully matched and vested 401(k) plan.
  • Generous leave policies, team-building activities, travel incentives, and opportunities for charitable contributions and volunteer work.

Role Summary:

The Senior Pre-Construction Estimator plays a crucial role within the estimating and preconstruction team, overseeing all facets of client management, estimation, and procurement processes. This position is vital for driving new business, managing client relationships, accurately estimating projects, ensuring profitability, and finalizing contracts.

Key Responsibilities:

Pre-Construction Duties:

  • Establish and nurture strong client relationships.
  • Facilitate regular meetings with both new and existing clients.
  • Prepare and manage initial budgets and rough order of magnitudes (ROM) for clients.
  • Maintain ongoing communication with clients to ensure satisfaction.
  • Participate in pre-bid and project kick-off meetings.
  • Compile competitive bid estimates for clients.
  • Effectively distribute bid workflows to estimators.
  • Oversee FF&E budgets, coordinating with Purchasing and Design teams for quotes and take-offs.
  • Manage owner contracts, scopes of work, and project timelines.
  • Ensure clarity and completeness of all project scopes.
  • Verify that all take-offs are accurately executed.
  • Collaborate with Design Build teams to engage designers, architects, and procurement vendors.
  • Identify and maintain relationships with subcontractors.
  • Manage, submit, and track Requests for Information (RFIs) and submittals.

Financial Management:

  • Ensure proposals align with target gross margins.
  • Work closely with Project Managers to uphold project margins during the buyout phase, reporting any discrepancies.
  • Oversee budget versus actuals throughout the buyout phases.

Brand Standards and Compliance:

  • Maintain knowledge of brand design schemes and ensure proper implementation in client budgets.
  • Ensure all scopes are estimated in accordance with hotel brand standards, staying updated on any changes.
  • Collaborate with architects and consultants to ensure ADA compliance during the estimating and pre-construction phases.

Information Management:

  • Ensure cloud storage and subcontractor systems are up-to-date and organized according to project requirements.
  • Manage and distribute project contact lists.
  • Oversee the A-Z checklist during pre-construction phases prior to project hand-off.

Reporting Duties:

  • Actively update the project pipeline and submit weekly forecasts.
  • Maintain agendas for estimating and pre-construction meetings.
  • Provide regular updates to clients.

Qualifications:

  • 7+ years of experience in estimating for tenant improvement projects.
  • Bachelor's degree in Construction Management, Architecture, Engineering, or a related field (or equivalent experience).
  • Proficiency in Bluebeam or similar software.
  • Strong skills in Microsoft Suite, particularly Excel.
  • Willingness to travel up to 25% as required.
  • Ability to work remotely.

Preferred Qualifications:

  • Located in key metropolitan areas.
  • Experience in estimating for branded hotels.
  • 2+ years of experience in people management.
  • Experience with traveling construction teams.

Hotel Rehabs, LLC is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.

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