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Division Coordinator II
2 months ago
Job Summary:
We are seeking a highly organized and detail-oriented Division Coordinator II to join our team at Heartland Human Care Services. As a key member of our operations team, you will play a crucial role in ensuring the highest standards of internal auditing, staff compliance, and overall quality improvement.
Key Responsibilities:
- Provide administrative support to all programs and serve as an administrative assistant to senior directors and managers.
- Manage and maintain division-wide databases, financial transactions, and general program inventory.
- Reconcile financial items and prepare and monitor expense reports, credit card details, and contract billings.
- Prepare records, contracts, and other documentation, and ensure the appropriate filing and distribution of such data.
- Establish and maintain relationships with vendors and act as a point person for external parties.
- Perform non-specialized tasks as needed, including word processing, filing, photocopying, and directing correspondence.
Requirements:
- High school diploma or equivalent General Education Diploma is required.
- Minimum five (5) years of related experience in an operational/administrative/clerical role.
- Bilingual is strongly preferred.
Preferred Qualifications:
- Demonstrated computer proficiency, including knowledge of word processing, spreadsheet, and database software.
- Ability to write reports, correspondence, and instructions.
- Ability to effectively present information and respond to questions from staff, managers, and vendors.
Work Environment:
- The noise level in the work environment is usually moderate.
- Employees may be required to report to any one of our locations on a temporary or permanent basis.
Equal Opportunity Employer Statement:
Heartland Human Care Services makes all hiring and employment decisions and operates all programs, services, and functions without regard to race, creed, color, age, gender, gender identity, marital or parental status, religion, ancestry, national origin, amnesty, physical or mental disability, protected veterans status, genetic information, sexual orientation, immigrant status, political affiliation or belief, use of FMLA, VESSA, military, and family military rights, ex-offender status (depending on the offense and position to be filled), unfavorable military discharge, membership in an organization whose primary purpose is the protection of civil rights or improvement of living conditions and human relations, height, weight, or HIV infection, in accord with the organization's AIDS Policy Statement of September 1987.
