Administrative Coordinator
7 days ago
The Field Office Coordinator plays a vital role in supporting the project team, working closely with project managers, project engineers, superintendents, and project accountants. Key responsibilities include:
- Contract Management: Write contracts from completed A2 or SK Request documents.
- Project Safety: Assist in completing project safety requirements, including the Emergency Response Plan, site-specific orientation, site clinic with map and MPN Acknowledgement Form, and documents for distribution.
- File Management: Maintain and organize project files (digital and hard copy) using company standards.
- Document Upload: Upload contractual documents to the sub-module in CMiC, such as executed contracts, insurance certificates, and executive change orders.
- Compliance: Maintain the compliance module.
- Change Management: Support the PM/PE/Cost Controls Manager with uploading, posting, and issuing sub SCO's.
- Cost Management: Help maintain and track the General Conditions budget as directed.
- Time Management: Enter field time and/or approve field time in Rumbix, if required on the job.
- Office and Jobsite Support: Coordinate trailer cleaning, office inventory, and break room inventory.
- Closeout: Depending on the project, perform all or some of the closeout tasks, such as logs, gathering, and packaging; coordinate with the project team to ensure closeout meets the owner's contract and expectations.
- Archiving: Coordinate with the Regional Archivist and IT to archive the project.
- Document Control: Order drawings, send for scanning, and perform general document control for the team.
- Onboarding: Help facilitate the field new hire process and onboarding as needed.
- Jobsite Mobilization and Demobilization
- 3+ years of prior experience in general office, administrative, or related work.
- Detail-oriented team player.
- Ability to manage multiple tasks, produce quality work, and consistently meet deadlines.
- Ability to identify and resolve complex issues.
- Flexible in day-to-day tasks.
- Ability to think critically and prioritize work tasks.
- Excellent listening skills and strong communication skills.
- Ability to create and support team morale.
- Proficient computer skills in Microsoft Office Suite.
- Knowledge of ACC a plus.
- Proficient in Bluebeam and CMiC.
- A strong work ethic and a 'can-do' attitude.
- Current CPR/First Aid certification.
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