Vendor Relations Specialist

1 week ago

Norwood, Massachusetts, United States Vaco Full time
Lead by Example:

• Support the organization in managing all documentation and records pertinent to the accounts payable function.

• Aid in the upkeep of the database for external suppliers and banking accounts.

• Handle weekly inventory transactions and assist with month-end financial reporting.

• Possess knowledge of approved suppliers and policies to prevent the payment of unauthorized invoices.

Build Lifelong Partnerships:

• Cultivate positive working relationships with suppliers, colleagues, project managers, and other internal stakeholders.
Act with Integrity:

• Assist in overseeing all aspects of the accounts payable system accurately and promptly, adhering to established processes and internal controls.

• Verify invoices for correctness, maintain supplier records, and reconcile timesheets.

• Ensure compliance and reporting for sales and use tax.

• Allocate invoice charges to the correct general ledger and job cost categories.

• Execute check runs in accordance with payment terms and file paid invoices promptly.

• Establish new suppliers, including obtaining necessary tax documentation prior to payment issuance.

• Keep W-9 forms electronically for efficient Form 1099 preparation at year-end.

Put People First:

• Relay essential information to relevant parties within the accounting department, operating units, and external organizations.

Challenge the Ordinary:

• Investigate discrepancies in payable data to ensure accuracy and compliance with procedures before processing, including purchase order and subcontract management.

• Develop and oversee special schedules for various expense allocations.

Education and/or Work Experience Requirements:

• A minimum of 3 years of experience in accounting or a related field.

• Exceptional attention to detail, time management, analytical, and recording capabilities.

• Basic understanding of sales and use tax regulations.

• Proficiency in MS Office Suite and computerized accounting systems.

• Ability to thrive in a team environment and manage a high volume of transactions.

• Strong grasp of general ledger systems and accounts payable processes.

• Previous experience in accounts payable is essential.

• Experience in the construction industry is advantageous.

• Familiarity with ComputerEase is a plus.

• An associate's degree or higher in accounting or a related field is preferred.

Vaco values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.

EEO Notice

Vaco is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race, color, sex, religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.

Vaco LLC and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco LLC and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact us.

Vaco also wants all applicants to know their rights that workplace discrimination is illegal.

By submitting to this position, you agree that you will be giving Vaco the exclusive right to present you as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.

Privacy Notice

Vaco LLC and its parents, affiliates, and subsidiaries respect your privacy and are committed to providing transparent notice of our policies.

Pay Transparency Notice

Determining compensation for this role (and others) at Vaco depends upon a wide array of factors including but not limited to:

  • the individual's skill sets, experience and training;
  • licensure and certification requirements;
  • office location and other geographic considerations;
  • other business and organizational needs.

With that said, as required by local law, Vaco believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.

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