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Administrative Support Specialist

2 months ago

Los Angeles, California, United States Mantek Solutions Full time
Job Overview

Position: Administrative Assistant III - Workers Compensation

Company: Mantek Solutions

We are seeking an experienced Administrative Assistant III with a focus on Workers Compensation to enhance our Human Resources team. This role is essential for ensuring the smooth operation of our HR functions.

Key Responsibilities:

  • Manage and monitor email communications related to HR Medical, Accommodations, and Workers Compensation, escalating issues to the HR Analyst or Manager as necessary.
  • Support the Medical Surveillance program by coordinating medical screenings for pre-employment, annual evaluations, and follow-up appointments for safety-sensitive positions.
  • Provide comprehensive administrative assistance, including extensive invoicing, document review, reconciliation, and maintaining confidentiality while collaborating with accounting personnel.
  • Utilize DocuSign for sending forms and template letters, ensuring proper documentation is maintained.
  • Organize and maintain both physical and electronic filing systems, upholding confidentiality and professionalism at all times.
  • Handle sensitive documents daily, including DOT drug testing results, medical evaluations, ADA accommodations, and Workers Compensation claims.

Qualifications:

  • A high school diploma or GED with 6 years of relevant experience; or an associate's degree with 4 years of experience; or a bachelor's degree with 2 years of experience in a related field.
  • Intermediate proficiency in MS Office (Excel), Adobe, and DocuSign.
  • Experience in processing invoices and familiarity with HR databases (e.g., Oracle).
  • Essential experience in HR Medical and Workers Compensation screening.
  • Strong interpersonal skills, ability to work collaboratively, and manage multiple tasks effectively under pressure.
  • Detail-oriented with excellent organizational and communication skills.
  • Valid driver’s license required.
  • Local candidates preferred.

This position requires the successful completion of a background check, drug screening, and verification of employment and education prior to commencement.

If you meet the qualifications and are interested in this opportunity, please submit your updated resume for consideration.