Administrative Support Specialist

6 days ago


Westbrook, Maine, United States City of Portland Full time

Job Summary:

We are seeking an Administrative Support Specialist to perform a variety of administrative tasks in support of our team. The successful candidate will have excellent communication and organizational skills, and be able to work effectively in a fast-paced environment.

Key Responsibilities:

  • Provide administrative support to the team, including responding to medical records requests and maintaining accurate records.
  • Act as an IT liaison and assist staff in troubleshooting and resolving technical issues.
  • Perform other administrative tasks as required.

Requirements:

  • High school diploma and two years of college study of secretarial science, IT or business subjects.
  • Three to five years experience in office roles, preferably in a medical setting.
  • Qualified candidates will have experience in medical records, basic IT hardware & networking skills, and excellent communication and organizational skills.

What We Offer:

  • A competitive salary and benefits package, including health, life, dental, vision and income protection insurances.
  • A choice of retirement plans, including a pension plan.
  • The opportunity to work in a dynamic and supportive team environment.

About Us:

The City of Portland is an equal opportunity/affirmative action employer and is committed to celebrating all dimensions of diversity in the workplace. We are proud to offer a diverse and inclusive work environment, and are committed to attracting and retaining the best talent from a diverse range of backgrounds.



  • Westbrook, Maine, United States Hope Community Support Services LLC Full time

    Job SummaryHope Community Support Services LLC is seeking an experienced Administrative Support Specialist to provide exceptional support to our team. The ideal candidate will possess excellent communication and organizational skills, with the ability to multitask and prioritize tasks effectively. Key Responsibilities:Provide administrative support to the...


  • Westbrook, Maine, United States Hope Community Support Services LLC Full time

    Job SummaryWe are seeking a highly skilled and organized Administrative Assistant to support our team at Hope Community Support Services LLC. The successful candidate will be responsible for providing exceptional administrative support, ensuring the smooth operation of our office, and contributing to the success of our organization.Key...


  • Westbrook, Maine, United States Hope Community Support Services LLC Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to support our team at Hope Community Support Services LLC. The successful candidate will provide administrative support to ensure the smooth operation of our office.Key Responsibilities:Provide administrative support to ensure the efficient operation of the...


  • Westbrook, Maine, United States Hope Community Support Services LLC Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to support our team at Hope Community Support Services LLC. The successful candidate will provide administrative support to ensure the smooth operation of our office.Key Responsibilities:Provide administrative support to ensure the efficient operation of the...


  • Westbrook, Maine, United States Hope Community Support Services LLC Full time

    Job OverviewWe are looking for an Administrative Reception Specialist who will be responsible for various clerical and administrative tasks that contribute to the overall efficiency of our organization.Key Responsibilities:Compose and prepare official correspondence and documentationOrganize and coordinate appointments and eventsWelcome and assist visitors...


  • Westbrook, Maine, United States City of Portland Full time

    Job Summary:The City of Portland is seeking an Office Associate to perform administrative work, technical tasks, and record-keeping responsibilities. This role will be responsible for responding to medical records requests, maintaining records in accordance with State and Federal guidelines, and acting as an IT liaison to assist staff in troubleshooting and...


  • Westbrook, Maine, United States Westbrook School Department Full time

    Job Title: Technology Support SpecialistWe are seeking a highly skilled and motivated Technology Support Specialist to join our team at the Westbrook School Department. As a key member of our technology team, you will play a vital role in providing exceptional technical support to our staff and students.Job Summary:The Technology Support Specialist will be...


  • Westbrook, Maine, United States Westbrook School Department Full time

    About the PositionWe are seeking a highly skilled and dedicated Education Support Specialist to join our team at Westbrook High School. As an Education Support Specialist, you will play a vital role in supporting the academic and social needs of our students.Key ResponsibilitiesProvide academic support to students, including assistance with homework,...


  • Westbrook, Maine, United States Youth Advocate Programs Full time

    Position Overview: Youth Support Specialist at Youth Advocate ProgramsAre you enthusiastic about empowering young individuals and fostering positive change in their lives? Youth Advocate Programs is in search of a committed and proactive individual to become part of our dedicated team. In the role of Youth Support Specialist, you will engage with youth aged...


  • Westbrook, Maine, United States JobRialto Full time

    Help Desk Support Specialist OpportunityWe are seeking a skilled Help Desk Support Specialist to join our team at JobRialto. As a Help Desk Support Specialist, you will be responsible for providing technical support to our clients, troubleshooting hardware and software issues, and configuring new computers and devices.Key Responsibilities:Provide technical...


  • Westbrook, Maine, United States Goodwill Full time

    Job SummaryGoodwill Northern New England is seeking a Community Support Specialist to join our team in Westbrook, Maine. As a Community Support Specialist, you will play a vital role in supporting service recipients associated with our LifeWorks Program.Key ResponsibilitiesProvide hands-on support and direct teaching in areas including interpersonal skills,...


  • Westbrook, Maine, United States JobRialto Full time

    JobRialto is seeking a skilled Help Desk Support Specialist to join our team. As a Help Desk Support Specialist, you will be responsible for setting up computers and mobile devices, handling walk-ins, and taking calls and emails to support hardware and software.This is a contract opportunity with a large, stable, and growing organization that offers a great...


  • Westbrook, Maine, United States Cigniti Technologies Full time

    Job Title: Customer Support SpecialistLocation: RemoteDuration: 7+ MonthsDescription:We are seeking a highly skilled Customer Support Specialist to join our team at Cigniti Technologies. As a key member of our Customer Success Virtual Operations division, you will play a critical role in ensuring the highest level of customer satisfaction and experience...


  • Westbrook, Maine, United States MaineHealth Full time

    The Medical Assistant plays a vital role in patient care and administrative support in a team-based environment. Key responsibilities include assisting with patient flow, maintaining accurate records, and providing exceptional patient care. As a Medical Assistant, you will work closely with healthcare professionals to ensure seamless patient care.Key...


  • Westbrook, Maine, United States JobRialto Full time

    Job Description: We are seeking a skilled Help Desk Support Specialist to join our team at JobRialto. As a Help Desk Support Specialist, you will be responsible for setting up computers and mobile devices, handling walk-ins, and taking calls and emails to support hardware and software. This is a contract opportunity that offers a great chance to grow your...


  • Westbrook, Maine, United States Goodwill Full time

    Job SummaryGoodwill Northern New England seeks a Community Support Specialist to join our team in Westbrook, Maine. As a Community Support Specialist, you will provide skills training and support to individuals with disabilities in our LifeWorks Day Program.Key ResponsibilitiesProvide hands-on support and direct teaching in areas such as interpersonal...


  • Westbrook, Maine, United States Spurwink Services Full time

    Job SummarySpurwink Services is seeking a highly motivated and compassionate Family Transition Support Specialist to join our team. As a key member of our Residential Program, you will play a vital role in supporting children and their families as they transition from our care to the community.Key ResponsibilitiesProvide transitional services to children in...


  • Westbrook, Maine, United States Westbrook School Department Full time

    Job Summary:The Westbrook School Department is seeking a highly skilled Technology Support Specialist to join our team. As a key member of our technology ecosystem, you will provide exceptional technical support, implement innovative solutions, and deliver timely assistance to our staff and students.Key Responsibilities:Provide technical support and...


  • Westbrook, Maine, United States Westbrook School Department Full time

    Job Summary:Westbrook School Department is seeking a skilled Technology Support Specialist to join our team. As a key member of our technology ecosystem, you will provide exceptional technical support by implementing innovative solutions, exceling in problem-solving, and delivering timely assistance to our staff and students.Key Responsibilities: Provide...


  • Westbrook, Maine, United States Westbrook School Department Full time

    Job SummaryWe are seeking a highly skilled and motivated Technology Support Specialist to join our team at the Westbrook School Department. As a key member of our technology team, you will provide exceptional technical support and implement innovative solutions to enhance the productivity and learning experience of our staff and students.Key...