Receptionist
3 weeks ago
We are seeking a highly organized and detail-oriented Receptionist to join our team at SAP USA Truck & Auto Parts. As the first point of contact for our company, you will play a crucial role in creating a welcoming environment and ensuring smooth communication and operations within the office.
Key Responsibilities:
- Provide exceptional customer service to all visitors and personnel, ensuring a positive and professional experience.
- Manage various administrative tasks, including handling inquiries, providing information, and maintaining visitor logs.
- Prepare coffee for management and turn on lights in the reception area upon arrival.
- Check general voice messages and answer calls with a professional greeting.
- Transfer calls, take manual messages, and follow specific protocols for handling important sales-related calls.
- Sort the mailbox daily and maintain contact information for key personnel and external partners.
Administrative Support:
- Scan and electronically file documents into NetSuite for the Sales, Purchasing, and Logistics departments.
- Follow specific procedures for naming and saving files in NetSuite.
- Create and update prospect and client profiles in the NetSuite system.
Office Maintenance:
- Report any IT issues to Ciegate Technologies.
- Maintain cleanliness and order in the reception area, conference rooms, kitchen, and executive office.
- Lock supply drawers and turn off lights before departing.
Requirements:
- Excellent communication and interpersonal skills.
- Strong organizational and multitasking abilities.
- Proficiency in Microsoft Office Suite and familiarity with NetSuite or similar CRM systems.
- Ability to maintain a professional and positive demeanor in a fast-paced environment.
- Prior experience as a receptionist or in a similar administrative role is preferred.
- Bilingual Preferred (English/Spanish)
Benefits:
- Health Care Plan (Medical, Dental & Vision)
- Retirement Plan (401k, IRA)
- Paid Time Off (Vacation, Sick & Public Holidays)
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