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Administrative Operations Coordinator

2 months ago

Havre de Grace, Maryland, United States TruRoots Company Full time
Job Description

Are you detail-oriented, organized, and driven?
Do you thrive in a dynamic environment and enjoy learning new skills?
Can you effectively manage multiple tasks simultaneously?
Do you possess basic to intermediate Excel skills, including VLookup, Pivot Tables, and various functions?

If so, this role may be a great fit for you.

TruRoots Company is dedicated to nourishing our families, communities, and the planet from the ground up. With a strong commitment to integrity, quality, and sustainability, we strive to produce exceptional products that support a healthy lifestyle. Our sustainable practices include waste reduction, water conservation, and a commitment to renewable energy.

Our portfolio features esteemed brands such as R.W. Knudsen Family, a leader in fruit and vegetable juices since 1961; TruRoots, offering organic grain-based foods; and Santa Cruz Organic, known for its sustainably sourced sauces and beverages.

Why choose TruRoots Company?

  • Positive Work Environment
  • No Weekend Work
  • Stability - A community-rooted company for over 40 years with an average employee tenure of seven years.
  • Convenient Location
  • Comprehensive Benefits Package

The Administrative Operations Coordinator is an entry-level position responsible for overseeing the indirect material purchasing process, capital procurement, and daily production reporting. This role includes creating purchase orders, managing invoices and vendor relationships, providing administrative support to various managers, and fulfilling receptionist duties.

Key Responsibilities

  • Communicate with suppliers regarding orders.
  • Create purchase orders using ERP software.
  • Resolve issues related to purchase orders and invoices.
  • Prepare daily production reports, including production rates, process reliability, and downtime documentation.
  • Manage the procurement and reconciliation of all facility supplies, including office materials and safety equipment.
  • Maintain inventory records for all maintenance supplies and equipment.
  • Assist the Maintenance Manager with scheduling and tracking work orders.
  • Perform general receptionist tasks.

Requirements

  • High School Diploma or GED required.
  • Must be at least 18 years old.
  • 1 to 3 years of administrative experience preferred.
  • Proficient in Microsoft Office Suite and ERP software.
  • Strong analytical skills with attention to detail and excellent organizational abilities.
  • Ability to work independently while maintaining confidentiality and discretion.
  • Effective multitasking and problem-solving skills.
  • Strong communication skills, both verbal and written.
  • Able to build collaborative relationships internally and externally.
  • Capable of lifting up to 50 pounds using proper techniques.
  • Able to sit and perform repetitive tasks for extended periods.

Equal Employment Opportunity

TruRoots Company is an equal opportunity employer, providing fair employment opportunities to all employees and applicants without regard to race, gender, color, religion, sexual orientation, gender identity, national origin, age, marital status, disability, or veteran status, in accordance with applicable laws.