Administrative Support Specialist
4 days ago
At Corps Team, we are seeking a highly skilled Administrative Support Specialist to provide exceptional support to our leadership team. This role involves coordinating and managing the executives calendar, scheduling meetings, appointments, conferences, and travel arrangements. The ideal candidate will serve as a liaison between the executive and internal colleagues, clients, and investors, handling phone calls, emails, and correspondence with confidentiality, professionalism, and accuracy.
Key Responsibilities:
- Organize and maintain confidential files, documents, and records for the Firm and Fund
- Arrange all aspects of travel, including flights, accommodations, transportation, itineraries, and off-site meeting space
- Assist with expense reporting and documentation, collaborating with the accounting department to ensure accurate and timely expense reconciliation
- Plan, organize, and manage a range of internal and external meetings, from client meetings and conferences to corporate and investor functions and networking events
- Oversee the day-to-day appearance of the office space, ensuring it is clean and well organized
- Assist with marketing efforts, including managing social media accounts, creating marketing materials, and supporting marketing campaigns
- Learn and manage the CRM system (DealCloud) and website content management system (CMS)
Requirements:
- Bachelor's degree
- ~5+ years of experience as an executive assistant
- ~ Financial Services industry experience is highly preferred
- ~ Proficiency in MS Office: Outlook, Word, Excel, PowerPoint (Intermediate)
- ~ Experience with DealCloud or willingness to learn new CRM
- ~ Familiarity with website content management systems (CMS) is a plus
What We Offer:
- Group health, dental, and vision insurance
- Based upon firm and individual performance
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