Senior Administrative Coordinator

1 week ago


Houston, Texas, United States UTHealth Full time

Company Overview:

UTHealth Houston is a world-renowned academic health center and Texas' resource for healthcare education, innovation, scientific discovery, and excellence in patient care.

About the Role:

We are seeking an experienced Administrative Assistant to provide general administrative support to a department or group of professionals under general supervision. The ideal candidate will possess excellent communication and organizational skills, with the ability to work independently and as part of a team.

Job Description:

The successful candidate will be responsible for:

  • Resolving routine inquiries and questions and responding to non-routine correspondence or telephone contacts in area of responsibility within guidelines established by supervisor
  • Composing correspondence and memoranda; preparing graphs, tables, and manuscripts; preparing reports and presentation materials
  • Scheduling and maintaining calendars and travel itineraries; coordinating related arrangements in compliance with all University, governmental, and/or grant policies and guidelines
  • Developing filing systems; maintaining files, records, and reports for assigned area
  • Receiving, classifying, reconciling, consolidating, and/or summarizing documents and information
  • Compiling data from reports using required knowledge of departmental, project, and/or university policies and procedures
  • Scheduling meetings and rooms, inviting participants, and arranging refreshments and equipment as needed. May prepare and distribute meeting minutes.
  • May be required to maintain office supplies and equipment.
  • Screens calls and emails and receives and directs visitors.
  • Retrieves information from departmental and/or project records and may produce reports.
  • Handles confidential information and sensitive issues.
  • Provides back-up for other support staff as needed.
  • May provide guidance and direction to lower level staff. May train entry level clerical staff. May lead support staff.
  • May serve as administrative liaison with others within and outside assigned areas regarding administrative issues on purchasing, personnel, facilities, and operations.
  • May be assigned routine budget or financial responsibilities by supervisor.
  • May maintain or reconcile financial records/reports.
  • Advises on policy and processes as assigned by supervisor. Is responsible for making routine decisions and judgment calls.

Salary:

$55,000 - $65,000 per annum, depending on experience

Benefits:

We offer a comprehensive benefits package, including 100% paid medical premiums, generous time off, longevity pay, and a retirement/pension plan.

What We Offer:

As a world-renowned institution, we take care of our employees' wellbeing. We offer free financial and legal counseling, mental health services, gym membership discounts, and access to wellness programs.

Requirements:

To be considered for this role, you will need:

  • A High School diploma or equivalent
  • Four (4) years related work experience
  • Prior experience with scheduling, maintaining calendars, and travel itineraries
  • Prior experience preparing meeting materials or general reports preferred

Why Work with Us:

We are committed to providing equal opportunity in all employment-related activities without regard to race, color, religion, sex, sexual orientation, national origin, age, disability, genetic information, gender identity or expression, veteran status, or any other basis prohibited by law or university policy.



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