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Operations Coordinator

1 month ago

Irving, Texas, United States Diversified Maintenance Full time

Operations Administrator Job Description

At Diversified Maintenance, we're committed to delivering exceptional facilities services. As an Operations Administrator, you'll play a vital role in supporting our field operations team and corporate support teams.

Key Responsibilities:

* Serve as a liaison between field operations and corporate support teams
* Support and train managers in their administrative responsibilities
* Prepare and process background screenings, I-9 verifications, new hires, rehires, re-classifications, payroll changes, and review separation documents
* Assist with successful recruiting and onboarding
* Maintain accurate employee files and ensure compliance with state law rules and regulations
* Manage work order log databases, change in contract databases, account-billing information, and subcontractor work orders and invoices
* Process and code vendor invoices and recurring billing for approval and payment
* Ensure contract maintenance, including new accounts, terminations, changes, and purging
* Hold managers accountable for following policies and procedures
* Ensure accountability with managers relating to paperwork submissions, deadline deliverables, and final payroll submissions
* Document customer concerns and follow through to resolve issues
* Provide customer service support to customers and subcontractors
* Assist with new account start-ups, prepare communication sheets, and perform other duties as assigned by operational leadership

Requirements:

* Two or more years of administration experience required
* High School Diploma required, Bachelor's degree or higher preferred
* Demonstrated experience in multitasking and prioritization
* Proficiency in Microsoft and Google products required
* Bilingual in English and Spanish is beneficial

Diversified Maintenance Systems is an Equal Opportunity Employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status.