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Administrative Executive Coordinator

2 months ago

Columbus, Ohio, United States Mission Recruiting Full time
Job Overview

We are excited to announce an opportunity for a Senior Executive Assistant to become a vital part of our client's dynamic team.

The Executive Assistant will play a crucial role in facilitating the daily operations of the firm's leadership, acting as a key liaison in both internal and external communications. This position requires a proactive individual with outstanding organizational skills and the ability to manage time effectively, coupled with excellent communication capabilities.

About the Firm:

  • Our client is a reputable organization committed to serving the needs of healthcare providers, including hospitals, physicians, and legal professionals. They are on the lookout for a skilled and driven Executive Assistant to enhance their team.

Key Responsibilities:

  • Oversee executive calendars, including scheduling, adapting to changes swiftly, coordinating multiple schedules, arranging meetings, and managing logistics.
  • Ensure confidentiality regarding all communications, cases, and tasks of the leadership.
  • Coordinate travel arrangements, including booking flights, accommodations, and transportation.
  • Create and manage documents and presentations using Microsoft PowerPoint, Excel, and Word.
  • Utilize dictation software for document and spreadsheet creation.
  • Handle multiple projects simultaneously while adhering to deadlines.
  • Screen and manage incoming calls and inquiries independently when possible.
  • Perform additional administrative tasks as required.

Qualifications:

  • Preferred Bachelor's degree or an equivalent combination of education and experience.
  • Prior experience as an executive administrative assistant in a legal environment is preferred.
  • Self-motivated with a strong ability to problem-solve and implement creative solutions.
  • Excellent verbal and written communication skills.
  • Ability to work proactively, adapt quickly, and thrive in a fast-paced environment.
  • Strong interpersonal skills to interact with employees at all levels.
  • Capability to escalate issues when necessary.
  • Exceptional time management and prioritization abilities.
  • Familiarity with dictation programs.
  • Detail-oriented with a high level of confidentiality and discretion.
  • Proficient in Microsoft Office Suite and Outlook.
  • Ability to anticipate the needs of executives and manage multiple tasks effectively.
  • Commitment to Best Practices and meeting deadlines while maintaining high standards in communication.

Why Join Us?

  • Comprehensive benefits package.
  • Generous paid time off.
  • Holiday and sick pay.
  • Positive workplace culture.

Work Schedule:

  • 8-hour shifts.
  • Daytime hours, Monday through Friday.
  • Flexibility to work extended hours as needed.

If you are eager to contribute to a thriving team, we encourage you to consider this opportunity.

Mission Recruiting is proud to represent esteemed organizations across the nation. Reach out to learn more about this and other exciting roles.

Salary Range: $50,000 - $85,000

Reference: 145803