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Accounting Specialist

2 months ago

Hammonton, New Jersey, United States Vaco Full time
Accounting Specialist
Location: Not Specified
Work Arrangement: Onsite
Vaco is in search of a meticulous and organized Accounting Specialist to become a vital part of our team. The successful candidate will oversee financial transactions, manage payroll functions, and support various administrative responsibilities. The workforce primarily consists of unionized field personnel operating within a designated region.

Key Responsibilities:
  • Maintain comprehensive records for current employees, including updates on personal information and deduction changes.
  • Onboard new employees by entering their details into the accounting system, confirming union deductions, and updating relevant spreadsheets.
  • Synchronize hours for field staff, manually input shop hours, and verify time against submitted field tickets.
  • Collaborate with the finance department to ensure timely processing of weekly payroll.
  • Compile and submit monthly utilization reports along with Owner Controlled Insurance Programs (OCIP) documentation.
  • Monitor and prepare weekly certified payroll reports.
  • Process and categorize accounts payable invoices, reconcile vendor statements, and prepare tax-exempt documentation.
  • Match accounts payable invoices upon receipt through various submission methods.
  • Ensure that job-related expenses are accurately assigned to the appropriate job number or general ledger.
  • Amend and route invoices for approval as necessary.
  • Accurately record daily financial transactions using the accounting software.
  • Organize, categorize, and reconcile credit card transactions with monthly statements.
  • Facilitate weekly invoice payments via checks, electronic funds transfers, and ACH transactions.
  • Prepare weekly and monthly reports for union remittances.
  • Maintain up-to-date employee records.
  • Assist with additional administrative tasks and projects as required.
Qualifications:
  • Minimum of 5 years of proven experience in accounting or bookkeeping roles.
  • Strong grasp of fundamental accounting principles and accounts payable processes. Experience in a dynamic work environment is preferred.

Vaco is committed to fostering a diverse workplace and encourages applications from individuals of all backgrounds, including women, people of color, LGBTQ+ individuals, persons with disabilities, ethnic minorities, foreign-born residents, and veterans.

Equal Employment Opportunity Notice

Vaco is an Equal Opportunity Employer and does not discriminate against any employee or applicant based on race, color, sex, religion, national origin, age, disability, veteran status, union membership, gender identity, sexual orientation, marital status, or any other protected characteristics as mandated by law.

Vaco and its affiliates are dedicated to the full inclusion of all qualified individuals. We will ensure that reasonable accommodations are provided for persons with disabilities throughout the application and interview process, as well as during employment.

Privacy Notice

Vaco respects your privacy and is committed to transparency regarding our policies.

  • California residents may access Vaco's HR Notice at Collection for California Applicants and Employees.
  • Virginia residents may review our state-specific policies.
  • Residents of other states may access our general policies.
  • Canadian residents can find our policies in both English and French.
  • Residents of countries governed by GDPR may access our policies accordingly.
Compensation Transparency Notice

Compensation for this role is determined by various factors, including:

  • Individual skill sets, experience, and training.
  • Licensure and certification requirements.
  • Geographic location and other business needs.

As required by local law, Vaco provides a salary range that reflects the base compensation for this position in applicable regions. Candidates may also be eligible for discretionary bonuses.