Payroll Supervisor

4 weeks ago


La Jolla, California, United States Insight Global Full time
Job Description

Title: Payroll Supervisor

Location: La Jolla, CA 92037 (4 day/week on-site)

Job Description

An employer is looking for a Payroll Supervisor to join their team in La Jolla, CA. The employer is an academic and scientific research institute in the biosciences industry and the Assistant Payroll Manager will join the Payroll team. This individual is responsible for managing the timely and accurate preparation of non-exempt and exempt biweekly, semi-monthly and off cycle multi-state payrolls. These include the computing of straight and overtime wages, withholding for federal, state, local, SUI and FICA taxes, deductions for employee benefits, garnishments, etc. They will meet required reports for relevant government agencies and insurance carriers. Additionally, they will manage the Kronos Workforce Timekeeper and the Windstar International Tax Navigator applications.

Key Responsibilities:

  • Directly supervise 3-4 Payroll Specialists
  • Manage the Payroll staff for California. Support and encourages development; evaluate performance and workload; implement change to improve productivity and increase efficiency; conduct annual employee performance reviews and consistently capitalize on opportunities to recognize or coach each individual to higher performance.
  • Complete project requirements by approving staff work; conducting pre and post-checks.
  • Maintain operations by initiating, recommending, coordinating, and enforcing program, operational, and personnel policies and procedures.
  • Ensure generation of labor distribution records, vacation and sick leave accrual, overtime and withholding status.
  • Demonstrate an extensive understanding of federal tax treaties and non-resident foreign scholar tax withholding and reporting through the accurate maintenance of same.
  • Manage Windstar International Tax Navigator application.
  • Meet all government reporting requirements for payroll taxes, withholding, and employer contributions and maintain relationships with various regulatory agencies. Reporting requirements include the compilation and production of federal and state quarterly payroll tax returns as well as all annual payroll tax returns and forms.
  • Maintain current knowledge base of relevant legislative and regulatory rules.
  • Reconcile general ledger and payroll liability accounts, and prepares related journal entries.
  • Establish and implements audit controls and security procedures to ensure confidentiality of payroll information.
  • Prepare and reconcile unemployment liability account, various disbursement accounts, voluntary and involuntary deduction reports, worker's compensation wages report, 401(A) reports, Bureau of Labor Statistics Report, and other ad hoc reports as needed.
  • Function as system administrator for Kronos workforce timekeeper application.
  • Collaborate with and supports the departments of Human Resources, Office of Sponsored Programs, Finance and Business Computing to maintain the Payroll/HR and timekeeping functions.
  • Perform year-end payroll tasks including but not limited to W-2/W-2C/1099 processing, filing of various tax forms, etc.


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