Strategic Support Professional
2 weeks ago
Boston Hire is a leading biotech firm based in Boston seeking an experienced Executive Assistant to join their team.
Job Summary
- We are looking for a highly skilled professional to provide top-notch administrative support to our senior leadership team.
- The ideal candidate will have excellent organizational and communication skills, with the ability to multitask and prioritize effectively.
About the Company
- We value innovation, teamwork, and excellence in all aspects of our work.
- We offer a dynamic and supportive work environment, with opportunities for growth and development.
About the Salary
- The estimated annual salary for this position is $90,000-$120,000 depending on experience.
Responsibilities
- Manage and prioritize complex schedules for senior leaders, coordinating meetings, calls, and travel arrangements.
- Prepare agendas, compile relevant materials, take detailed minutes, and track follow-up action items.
- Plan and book domestic and international travel, including accommodations, transportation, and itineraries.
- Serve as the primary point of contact for internal and external stakeholders, ensuring timely and professional communication.
- Assist in tracking projects and deliverables, ensuring deadlines are met and objectives are achieved.
- Process and reconcile expense reports, maintain budgets, and support financial administrative tasks.
- Plan and coordinate small company events, such as team building outings and conferences.
Requirements
- 2+ years of executive support experience, preferably within biotech, pharma, or a similar fast-paced industry.
- Excellent organizational and time-management skills with the ability to multitask and prioritize effectively.
- Strong written and verbal communication skills, including the ability to draft professional correspondence.
- Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with virtual meeting platforms (Zoom, Teams).
- High level of discretion and professionalism in handling confidential information.
- Proactive and resourceful problem-solver with a keen attention to detail.
- Bachelor's degree or equivalent experience preferred.
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