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Real Estate Marketing and Operations Specialist
2 months ago
Opportunity Summary
This position offers a chance to become a Marketing and Transaction Coordinator within a leading real estate sales organization at Upward On. You will be part of a dynamic team consisting of skilled agents and a dedicated support staff, collaborating to assist sales agents in their daily operations. This role allows for a hybrid work arrangement, providing flexibility in your work environment.
Company Background
Upward On is a comprehensive real estate firm, focusing on various facets of residential real estate, including leasing, sales, new developments, and investment opportunities. The company is committed to simplifying the real estate process for clients, aiming to alleviate the common stresses associated with property transactions.
Key Responsibilities
As a Marketing and Transaction Coordinator, your duties will include:
- Acting as the primary contact for submitting and tracking coop/condo Board Packages.
- Preparing listing agreements and ensuring proper signatures are obtained.
- Coordinating with property management for necessary due diligence documentation.
- Entering new listings into distribution platforms and managing media uploads.
- Responding to inquiries regarding properties from clients.
- Updating online listings to reflect changes in pricing and status.
- Facilitating deal sheets and essential information for accepted offers.
- Monitoring contracts and liaising with legal representatives.
- Coordinating interviews and closings for approved buyer applications.
- Issuing commission invoices and payment instructions to legal counsel.
- Submitting marketing expenses for reimbursement.
- Leading marketing initiatives, including social media, email campaigns, and promotional materials.
- Overseeing the execution of sales listing activities such as photography and advertising.
- Maintaining data integrity within the CRM system related to sales pipelines.
- Evaluating new referral opportunities for sales agents.
- Conducting market analysis and presenting comparable sales data.
- Effectively managing project management tools to ensure task completion.
- Introducing potential new agents to leadership for recruitment opportunities.
- Collaborating with the support team and external vendors.
Essential Skills
- Prompt response times for communication.
- Strong multitasking and prioritization abilities.
- Capacity to excel in a fast-paced environment.
- Excellent time management skills.
- Experience with CRM and project management software.
- Meticulous attention to detail.
- Outstanding communication capabilities.
- Ability to manage multiple transactions simultaneously.
Qualifications
- Real estate license in New York is advantageous but not mandatory.
- Minimum of 2 years in a sales support role.
- Proficiency in Google Suite.
- Understanding of the sales process for buyers and listings.
- Familiarity with mortgage processes.
- Knowledge of board packaging procedures.
- Team-oriented mindset.
- Professional demeanor in all interactions.
- Commitment to company values and ethical standards.
- Empathetic and understanding leadership style.
- High energy and solution-oriented approach.
- Familiarity with Hubspot, Asana, Slack, and presentation software.
- Experience in personal development or business coaching is a plus.
Future Opportunities:
Be part of a leading team within a rapidly growing and innovative real estate company. Enjoy a competitive salary with performance-based bonuses, opportunities for professional growth, and a supportive team culture focused on collaboration and success.
