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Office Management Assistant III Top Secret

4 weeks ago

Arlington, Virginia, United States Olgoonik Corporation Full time
Job Title: Office Management Assistant III Top Secret

Olgoonik Corporation is seeking a highly skilled and experienced Office Management Assistant III Top Secret to join our team. As a key member of our administrative staff, you will provide critical support to our office operations, ensuring the smooth execution of daily tasks and projects.

Key Responsibilities:
  • Provide administrative support to the assigned supervisor and team members, including general administrative services, logistics, and scheduling.
  • Manage the supervisor's schedule and appointments, coordinate meetings, and ensure timely communication with external agencies and bureaus.
  • Support the security protocols, act as a visitor escort, and assist the Security Officer in overseeing the proper storage, handling, and destruction of classified material.
  • Manage the receipt and distribution of office mail, prepare interoffice and external mail, and coordinate with commercial delivery services and diplomatic pouch.
  • Oversee the vehicle fleet inventory, including mileage logs, maintenance, and parking placards.
  • Provide administrative support for reports, briefings, presentations, and special projects, including preparing charts, tables, graphs, and diagrams.
  • Draft and revise PowerPoint presentations, briefings, lesson plans, and training materials.
  • Arrange staff travel, prepare travel vouchers, and coordinate visas for travel.
  • Order and manage office supplies and equipment, and organize repairs of office equipment and computers.
  • Develop and propose improvements to office policies and procedures, and assist in the development of office budget projections and long-term project plans.
Requirements:
  • High school diploma or GED and a minimum of six years of professional experience in a related field.
  • Experience with the E2 Travel System and Microsoft SharePoint.
  • Experience drafting and editing U.S. government reports and documents.
  • Working familiarity with Department of State regulations (FAM, FAH, DOSAR, DSSR, etc.).
Preferred Qualifications:
  • Good typing skills and demonstrated proficiency with Microsoft Office (particularly Excel) and other database software.
  • Working familiarity with Department of State regulations (FAM, FAH, DOSAR, DSSR, etc.).
  • Strong multi-tasking skills with the ability to work effectively and efficiently in a fast-paced, high-volume work environment.
  • Excellent organizational and follow-up skills.
  • Excellent interpersonal skills and the ability to communicate and coordinate effectively, both orally and in writing, with superiors, colleagues, business professionals, and the general public.
Security Clearance:

TOP SECRET Clearance with SCI Access Required

  • Must have a current United States Government TOP SECRET Personnel Security Clearance and be able to qualify for SCI access.
  • Must have a current U.S. Government Single Scope Background Investigation (SSBI)/Tier 5 or equivalent (less than 4-1/2 years old) to be eligible for SCI access.
  • Must be a U.S. Citizen.
  • Must be able to maintain required Security Clearance/access approvals.