Accounting and Operations Assistant
4 weeks ago
At EarlystArt, we are seeking a highly skilled Accounting and Operations Assistant to join our team. This role will be responsible for performing complex accounting clerical activities, recording financial information, and maintaining accurate records.
Key Responsibilities:
- Administering payroll and ensuring timely payment to employees
- Auditing financial information to ensure accuracy and compliance
- Managing accounts payable and receivable, including processing invoices and payments
- Recording daily cash receipts and posting ledger entries
- Maintaining PR files, both paper and electronic
- Creating and reconciling AR invoices and Promise to Give
- Assisting with the development and maintenance of operational accounting procedures
- Providing support to the accounting administrator with assigned tasks
- Maintaining the highest level of confidentiality
- Creating and processing purchase orders
- Managing employee complaints and questions regarding payroll and investigating and resolving any errors in a timely manner
Requirements:
- AA or AS in Accounting or related business degree
- 1-3 years of experience or the ability to demonstrate success with bookkeeping, accounting, and AP/AR, ideally within a non-profit or education industry
- Experience with multiple accounting and payroll software packages desired, Paycor, and Quickbooks a plus
- Proficiency in Excel required; Word and PowerPoint proficiencies desired
- Must have a professional demeanor
- Possess strong accounting skills
- Great communication skills, both oral and written
- Good interpersonal skills
- High attention to detail
- Well organized
- Ability to work independently and adapt to change
- Must multi-task in a fast-paced environment and deal with interruptions tactfully
- Set priorities and meet deadlines
- Provide outstanding customer service to internal customers, donors, and vendors
- Maintain regular and reliable attendance and punctuality
- Work cooperatively and interact professionally with others
- Willingness to learn new skills, ability to work well under pressure, adhere to strict deadlines, handle multiple interruptions, and ability to adjust priorities throughout the day
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