Thoracic Surgery Directors Association Coordinator

4 weeks ago


Chicago, Illinois, United States The Society of Thoracic Surgeons Full time
Job Title: Thoracic Surgery Directors Association Coordinator

Coordinate essential support services for the Thoracic Surgery Directors Association (TSDA). Coordinate key TDSA operations and projects, including meeting and webinar planning and programming, producing and disseminating print and digital communications; and monitoring and reporting financial transactions.

Responsibilities:
  • Provide first-level TSDA customer support to surgeons, program coordinators, vendors, and the public.
  • Coordinate TSDA General Sessions, webinars, events, and other meetings.
  • Administer the TSDA In-Training Exam and support leadership groups responsible for exam development.
  • Maintain databases, registration systems, and leadership rosters.
  • Update website and social media content.
  • Coordinate the production and dissemination of newsletters, blast email messages, and marketing materials.
  • Manage mailing list license requests.
  • Oversee outreach for resident and faculty data collection and coordinate implementation and tabulation of surveys and evaluations.
  • Coordinate the TSDA leadership self-nomination process.
  • Collaborate with the TSDA Executive Director and the STS Finance Department to ensure accurate monthly revenue and expense reconciliations and support the annual audit.
  • Oversee membership dues billing processes and revenue collection efforts.
  • Act as primary staff contact for TSDA committees as assigned and assist with the creation of leadership meeting minutes and notes.
  • Coordinate TSDA and TSRA awards and fellowships.
  • Coordinate grant requests and record gift/donation entries; send related correspondence to donors.
Requirements:
  • A minimum of two years related work experience is required, preferably in an association environment or graduate medical education office.
  • Bachelor's degree is preferred.
  • An equivalent combination of education, training, and experience is also considered.

Excellent written and oral communication skills, proficiency with Microsoft Office products, and ability to manage several projects simultaneously are required. Familiarity with website editing software and the administration of database systems is also necessary. Positive attitude in the workplace, flexibility, and adaptability to changing daily activities and schedules are essential. Ability to travel, as necessary, to support TSDA General Sessions is required.



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