Thoracic Surgery Directors Association Coordinator

2 weeks ago

Chicago, Illinois, United States The Society of Thoracic Surgeons Full time
Job Title: Coordinator, Thoracic Surgery Directors Association

Are you a detail-oriented and organized individual with excellent communication skills? Do you have experience in association management or graduate medical education? We are seeking a Coordinator to join our team at The Society of Thoracic Surgeons

Job Summary:

The Coordinator will provide essential support services for the Thoracic Surgery Directors Association (TSDA), including coordinating key operations and projects, producing and disseminating print and digital communications, and monitoring and reporting financial transactions.

Responsibilities:
  • Provide exceptional customer support to surgeons, program coordinators, vendors, and the public.
  • Coordinate TSDA General Sessions, webinars, events, and other meetings.
  • Administer the TSDA In-Training Exam and support leadership groups responsible for exam development.
  • Maintain databases, registration systems, and leadership rosters.
  • Update website and social media content.
  • Coordinate the production and dissemination of newsletters, blast email messages, and marketing materials.
  • Manage mailing list license requests.
  • Oversee outreach for resident and faculty data collection and coordinate implementation and tabulation of surveys and evaluations.
  • Coordinate the TSDA leadership self-nomination process.
  • Collaborate with the TSDA Executive Director and the STS Finance Department to ensure accurate monthly revenue and expense reconciliations and support the annual audit.
  • Oversee membership dues billing processes and revenue collection efforts.
  • Act as primary staff contact for TSDA committees as assigned and assist with the creation of leadership meeting minutes and notes.
  • Coordinate TSDA and TSRA awards and fellowships.
  • Coordinate grant requests and record gift/donation entries; send related correspondence to donors.
Requirements:
  • A minimum of two years related work experience is required, preferably in an association environment or graduate medical education office.
  • Bachelor's degree is preferred.
  • An equivalent combination of education, training, and experience is also considered.
Preferred Skills and Abilities:
  • Excellent written and oral communication skills.
  • Proficiency with Microsoft Office products.
  • Excellent organizational, planning, and follow-through capabilities; attention to detail.
  • Ability to manage several projects simultaneously.
  • Familiarity with website editing software and the administration of database systems.
  • Ability to develop and maintain positive working relationships with co-workers, volunteer leaders, other organizations, and industry contacts; tact, diplomacy, and good judgment are essential.
  • Positive attitude in the workplace.
  • Flexibility and adaptability to changing daily activities and schedules.
  • Flexibility to staff the TSDA In-Training Exam two weekends in February, March, or April.
  • Ability to travel, as necessary, to support TSDA General Sessions (in January and May).
  • Ability to perform work in alignment with STS core values: Leadership, Quality, Professionalism, Innovation, Collaboration, and Diversity, Equity, and Inclusion.

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