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Administrative Associate III, Emergency Medicine Position
2 months ago
We are seeking an experienced Administrative Associate III to provide administrative and operational support to the Department of Emergency Medicine at Stanford University School of Medicine.
Key Responsibilities- Provide administrative support to the faculty and administrative leadership, including scheduling, organizing, and operating complex conferences, seminars, and events.
- Compose and draft documents and correspondence for presentations, course handouts, grants, conferences, seminars, and reports.
- Create, maintain, modify, and/or ensure accuracy of content in various unit documents, displays, reports, brochures, social media, and/or websites.
- Plan and schedule calendar(s) with limited consultation, resolve calendaring conflicts, and arrange travel in compliance with unit, university, and sponsor policies.
- Oversee and/or process a variety of complex financial transactions; produce, monitor, and reconcile budget statements; research, identify, and resolve discrepancies.
- High school diploma and four years of administrative experience, or combination of education and relevant experience.
- Advanced computer skills and demonstrated experience with office software and email applications.
- Demonstrated success in following through and completing projects.
- Excellent organizational skills and attention to detail.
- Strong verbal and written communication skills.
- Excellent customer service and interpersonal skills.
- Ability to prioritize, multi-task, and assign work to others.
- Ability to take initiative and ownership of projects.
- Ability to routinely and independently exercise sound judgment in making decisions.
- Prior work experience at Stanford University and/or in higher education strongly preferred.
- Understanding of the organization of Stanford University Medical Center or similar academic medical center preferred.
- Ability to independently compose/draft correspondence on behalf of the department leadership.
This position will be based on the Stanford campus and is a hybrid of working on-site at least 3 days per week and working from home, subject to operational needs.
Stanford University is an Equal Opportunity EmployerStanford University is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.
