Construction Support Specialist

2 days ago

Annapolis, Maryland, United States Chesapeake Contracting Group Full time
Job Description

Chesapeake Contracting Group is a privately held, award-winning commercial general contractor. For 45 years, we have gone beyond construction delivery services by offering creative planning and solutions from project concept to completion. Our expertise encompasses automotive dealerships, retail, mixed-use, restaurants, mid-rise office and medical buildings, flex-space, warehouses, and tenant fit-outs.

We are seeking a highly organized and detail-oriented Project Coordinator to support our project managers in ensuring the smooth execution of our construction projects. This is a critical project support position with a wide variety of responsibilities that support our construction leaders to get our customers' projects completed safely, accurately and at the highest quality.

This role can be based in our Annapolis, MD office or Herndon, VA office.

Key Responsibilities:
  • Project Documentation Management: Oversee and manage project documentation, coordinate revisions and distributions, and ensure all necessary documents are up-to-date and accessible.
  • Correspondence and Communication: Develop, distribute, and track all correspondence related to project documents, including subcontract agreements, drawings, specifications, addenda, bid RFI responses, and bid qualifications.
  • Project Status Reporting: Prepare standard project status reports for the project delivery team, client, and management, including status updates, budget, schedule, and risk.
  • Project Data Management: Enter project information data, including project status updates, schedule updates, and cash flow forecasts, into project management technology tools.
  • Submittal Management: Develop and track submittals within Procore, work with team members to review and approve/edit as necessary, and ensure compliance with project specifications.
  • Documentation Review and Processing: Review and process documentation for project commitments, including agreements, contracts, work authorizations, and purchase orders.
  • Compliance and Close-Out: Work with accounting and support staff to ensure all compliance documents are received and processed, and assist in project close-out procedures, including archiving hard copy files, receiving necessary close-out documents, and coordinating lien searches.
  • Project Administration: Assist with project administration deliverables, including meeting minutes, budget tracking, schedule updates, move management, and close-out.

Requirements:

We are looking for a candidate with:

  • An Associate's Degree or Bachelor's Degree in a related field.
  • At least 3 years of relevant construction or administrative support work experience.
  • Strong problem-solving, prioritization, and organizational skills.
  • Keen attention to detail.
  • Ability to multitask and produce results within specified deadlines.
  • Proficiency with office productivity software, including Microsoft Word and Excel.

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