Executive Support Specialist

6 days ago


Vista, California, United States Astrix Technology Full time

Company Overview
Astrix Technology is a Pharmaceutical Manufacturing company dedicated to providing innovative solutions in the industry.

Salary
$22 - $24 per hour

Job Description
We are seeking an outgoing Administrative Assistant to join our team. As the first point of contact, you will perform general office administrative duties, act as a liaison with all vendors, manage monthly reports, keep accurate records of purchases and receipts, and assist with special projects for Human Resources and the Site Manager as assigned.

Key Responsibilities
• Organizing and maintaining office systems, supplies, and equipment.
• Managing office schedules, organizing meetings, and preparing meeting rooms.
• Coordinating maintenance or repair services as needed.
• Answering and directing phone calls, taking messages, and handling correspondence.
• Acting as the first point of contact, providing information to clients and employees.
• Drafting, formatting, and proofreading various documents, including reports, emails, and presentations.
• Filing and organizing electronic and physical documents.
• Ensuring confidentiality and accuracy in record-keeping.

Qualifications
• High School graduate
• AA Degree with 2 years' experience preferred
• Proven experience as an administrative assistant or in a similar role
• Excellent written and oral communication skills
• Proficient computer knowledge, including Microsoft Word and Excel
• Ability to effectively organize, multitask, and work in a fast-paced, deadline-driven work environment
• Ability to communicate in a proactive and solution-focused manner, including keeping management aware of potential issues
• Detail oriented with the ability to troubleshoot and resolve problems
• Ability to work independently and manage one's time
• Communicate effectively and ability to function well in a team environment

Benefits
We are an equal opportunity employer and offer a competitive salary and benefits package.



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