Current jobs related to Administrative Support Specialist - Tustin, California - Families Together of Orange County

  • Administrative Support Specialist

    2 weeks ago

    Tustin, California, United States WOTM - Partners Professional Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at WOTM - Partners Professional. The ideal candidate will be responsible for managing front desk operations, answering phone calls, and providing excellent customer service.Key ResponsibilitiesScheduling appointments and maintaining office...

  • Administrative Support Specialist

    2 weeks ago

    Tustin, California, United States Tustin Holistic Health Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at Tustin Holistic Health. The ideal candidate will possess excellent communication skills, both written and verbal, and be able to multitask with ease.Responsibilities:* Provide administrative support to our healthcare team* Manage and...

  • Administrative Support Specialist

    3 days ago

    Tustin, California, United States Eide Bailly Full time

    Job Summary:Eide Bailly is seeking an experienced Administrative Support Specialist to join our team in a temporary capacity. As an Administrative Support Specialist, you will provide administrative support to our team, including tasks such as preparing tax returns, monitoring client portals, and preparing reports.Key Responsibilities:Utilize tax and...

  • Administrative Support Specialist

    2 weeks ago

    Tustin, California, United States Eide Bailly Full time

    Job Summary:We are seeking an experienced Administrative Assistant to join our team in Tustin, CA. As an Administrative Assistant, you will provide high-level administrative support to our regional team and selected Tax Department management. Your responsibilities will include utilizing tax and accounting software, preparing and sending engagement letters,...

  • Administrative Support Specialist

    7 days ago

    Tustin, California, United States Department of Defense Full time

    About the PositionThis position is a critical role within the Department of Defense, requiring a highly skilled and organized individual to support the organization's readiness program.The successful candidate will be responsible for performing daily administrative functions, including utilizing various automation systems to identify financial management...

  • Administrative Support Specialist

    4 weeks ago

    Tustin, California, United States Tustin Holistic Health Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Office Assistant to support our team at Tustin Holistic Health. As an Office Assistant, you will play a vital role in ensuring the smooth operation of our clinic by performing various administrative tasks.Key ResponsibilitiesProvide exceptional customer service to patients and visitorsManage...

  • Administrative Support Specialist

    4 weeks ago

    Tustin, California, United States AtWork Personnel Services Full time

    Job SummaryWe are seeking a highly skilled and experienced Executive Assistant to provide exceptional administrative support to our executive team in a fast-paced medical environment. The ideal candidate will have a strong background in healthcare, political, or legal settings, and possess excellent organizational, communication, and problem-solving...

  • Medical Support Specialist

    2 weeks ago

    Tustin, California, United States Bambhania Medical Corporation Full time

    Job OverviewWe are seeking a highly organized and detail-oriented Medical Support Specialist to join our team at Bambhania Medical Corporation.The ideal candidate will possess strong administrative and clinical skills, with the ability to handle multiple tasks and responsibilities in a fast-paced environment.Key Responsibilities:Provide administrative...

  • Administrative Support Professional

    4 days ago

    Tustin, California, United States Eide Bailly Full time

    Job SummaryWe are seeking an experienced Administrative Assistant to join our Tax Department. The successful candidate will provide administrative support to our team, including tasks such as preparing and sending engagement letters, monitoring client portals, and preparing tax returns for delivery to clients.Responsibilities• Utilize tax and accounting...

  • Administrative Support Specialist

    4 days ago

    Tustin, California, United States Medusind Full time

    Job DescriptionAt Medusind, we are seeking a highly organized and detail-oriented Receptionist to join our team. As a Receptionist, you will be the first point of contact for clients and visitors, providing exceptional customer service and ensuring a positive experience.Key Responsibilities:Answer and direct incoming calls using a multi-line phone...

  • Administrative Support Professional

    3 days ago

    Tustin, California, United States Eide Bailly Full time

    Job SummaryEide Bailly is seeking an experienced Administrative Assistant to join our team in Tustin, CA. As an Administrative Assistant, you will provide administrative support to our team, including tasks such as data entry, document preparation, and communication with clients and staff.ResponsibilitiesProvide administrative support to the team, including...

  • IT Support Specialist II

    4 days ago

    Tustin, California, United States Virgin Galactic Full time

    Job Title: IT Support Specialist IIAbout the Role:We are seeking an experienced IT Support Specialist II to join our team at Virgin Galactic. As a key member of our IT department, you will be responsible for providing technical support and assistance to our employees and stakeholders.Key Responsibilities:• Provide technical support and assistance to...

  • Senior Customer Support Specialist

    1 month ago

    Tustin, California, United States DrBalcony Full time

    {"h1": "Senior Customer Support Specialist", "p": "At DrBalcony, we are seeking a detail-oriented and organized Senior Customer Support Specialist to provide administrative support, handle clerical tasks, and assist in coordinating office activities. The ideal candidate will work closely with the CEO on day-to-day tasks as requested.", "ul": [{"li": "Perform...

  • Technical Support Specialist

    1 week ago

    Tustin, California, United States ApTask Full time

    About the Role:ApTask is seeking a skilled Technical Support Specialist to provide on-site technical support to our employees. As a Technical Support Specialist, you will be responsible for analyzing and solving technical problems related to PC software/hardware, android/iPhones, and MAC PCs. You will also be expected to explain technical issues to customers...

  • Executive Support Specialist

    4 days ago

    Tustin, California, United States Boutique Recruiting Full time

    A seasoned and professional Administrative Assistant is sought to support community managers in a fast-paced environment.This role involves handling day-to-day administrative tasks, coordinating work orders, and ensuring smooth communication and operations across multiple properties.The ideal candidate will have a strong work ethic, a proactive approach to...

  • Desktop Support Specialist

    4 weeks ago

    Tustin, California, United States Tricon Residential Full time

    Job Title: Desktop Support SpecialistTricon Residential is a leading provider of single-family rental homes and multi-family apartments in the U.S. and Canada. We are committed to enriching the lives of our employees, residents, and local communities.Job SummaryThe Desktop Support Specialist plays a critical role in providing technical assistance and support...

  • Desktop Support Specialist

    2 weeks ago

    Tustin, California, United States Tricon Residential Full time

    Job Title: Desktop Support SpecialistTricon Residential is a leading provider of single-family rental homes and multi-family apartments in the U.S. and Canada. We are committed to enriching the lives of our employees, residents, and local communities.As a Desktop Support Specialist, you will play a critical role in providing technical assistance and support...

  • Desktop Support Specialist

    4 weeks ago

    Tustin, California, United States Tricon Residential Full time

    Job Title: Desktop Support SpecialistTricon Residential is a leading provider of single-family rental homes in the U.S. and multi-family apartments in Canada. We are committed to enriching the lives of our employees, residents, and local communities through our culture and business philosophy.We provide high-quality rental housing options for families across...

  • Technical Support Specialist

    4 days ago

    Tustin, California, United States ApTask Full time

    About the Role:ApTask is seeking a skilled Technical Support Specialist to provide on-site technical support to our employees. The ideal candidate will have experience analyzing and solving technical problems, with a strong understanding of hardware and software components.Key Responsibilities: Provide technical support to employees with PC...

  • Desktop Support Specialist

    1 week ago

    Tustin, California, United States Tricon Residential Full time

    Job DescriptionTricon Residential is seeking a skilled Desktop Support Specialist to join our team. As a key member of our IT department, you will provide technical assistance and support to our organization's end-users, ensuring they have the tools and resources they need to succeed.The ideal candidate will have a strong foundation in desktop support,...

Administrative Support Specialist

2 months ago

Tustin, California, United States Families Together of Orange County Full time
Position Overview

Salary: $26-$29 per hour

The Executive Administrative Assistant is essential in ensuring smooth office functionality by overseeing communications, organizing meetings and schedules, and maintaining comprehensive filing systems. The ideal candidate will exhibit outstanding communication abilities, a keen eye for detail, and the capacity to manage multiple tasks effectively.

Primary Responsibilities:

  • Greet and assist visitors with professionalism and respect.
  • Manage phone communications, ensuring messages are accurately conveyed.
  • Coordinate schedules, appointments, and meetings for senior management.
  • Maintain and organize both digital and physical filing systems with care.
  • Handle mail and packages, including sorting and tracking.
  • Keep an organized inventory of office supplies, assisting with orders as directed.
  • Support the preparation of meeting materials, including reports and agendas.
  • Conduct research and compile necessary information as needed.
  • Arrange travel and accommodations for executive personnel when required.
  • Collaborate with other administrative staff to organize company events and meetings.
  • Ensure a clean and orderly office environment, including supply organization.
  • Efficiently manage incoming orders.
  • Maintain an accurate inventory of supplies for purchasing needs.
  • Monitor office noise levels and adjust settings for comfort as needed.
  • Perform filing, scanning, and electronic documentation tasks.
  • Duplicate certificates and other necessary documents as required.
  • Accurately manage and reconcile credit card receipts.
  • Perform additional duties as assigned.

Essential Competencies:

  • Maintain strict confidentiality.
  • Demonstrate a proven track record in administrative roles or similar positions.
  • Exhibit strong verbal and written communication skills.
  • Show exceptional organizational and time management abilities.
  • Commit to accuracy and attention to detail in all tasks.
  • Handle sensitive information with the utmost discretion.
  • Possess excellent interpersonal skills and work well in a team environment.
  • Be self-motivated and capable of working independently while taking initiative.
  • Adapt to changing priorities and deadlines effectively.
  • Thrive as a collaborative team member.
  • Proactively seek opportunities to take on new responsibilities.
  • Remain adaptable in response to evolving situations.

Qualifications:

  • Proficient in MS Office Suite (Word, Excel, PowerPoint, Outlook) and relevant software.
  • Familiarity with office equipment such as printers and fax machines.
  • Strong typing skills.
  • Experience in the healthcare sector is preferred.
  • Bilingual in English and Spanish is advantageous.

Educational Background:

  • High school diploma or equivalent; additional education or certifications are a plus.
  • Some college education is preferred.

Families Together of Orange County (FTOC) is committed to being an equal opportunity employer. FTOC does not discriminate based on race, color, creed, sex, sexual orientation, gender identity or expression, age, religion, national origin, disability, ancestry, marital status, veteran status, medical condition, or any protected category as defined by local, state, or federal laws.