Office Coordinator
7 days ago
Overview
The Cesar Chavez Foundation seeks an experienced Office Coordinator to join our team. In this role, you will provide administrative support to our organization, ensuring the smooth operation of our office.
About the Job
This is a full-time position, working 40 hours per week. The salary for this position is $16.00 per hour, resulting in an estimated annual salary of $33,280 based on a 40-hour workweek.
Responsibilities
- Answer incoming telephone calls, determine the purpose of callers, and forward calls to the appropriate personnel or department.
- Retrieve messages from voicemail, deliver messages, or transfer calls when the appropriate personnel are unavailable.
- Provide general information to callers, including addresses, directions, and other relevant details.
- Welcome on-site visitors, log their visit, determine the nature of their business, and announce them to the appropriate personnel.
- Distribute daily mail to the correct personnel, date-stamp it, and ensure timely delivery.
- Maintain office equipment, assist users, scan documents, retrieve faxes, and route incoming correspondence.
- Receive payments, log transactions, and maintain records.
- Coordinate travel arrangements as needed.
- Order, receive, and maintain office supplies.
- Create and print fax cover sheets, memos, correspondence, reports, and other documents as required.
- Perform other clerical duties such as filing, copying, and stuffing envelopes as needed.
Requirements
- High school diploma or equivalent.
- Three to six months of related experience or training.
- Equivalent combination of education and experience.
Bilingual Ability Required
Candidates should be proficient in both English and Spanish, with the ability to read, write, and communicate effectively in both languages.
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