Payroll Manager

4 days ago


Pasadena, California, United States Tetra Tech, Inc. Full time
Job Title: Payroll Manager

At Tetra Tech, we are seeking a highly skilled Payroll Manager to lead our payroll functions. The selected candidate will work to ensure our payroll expenses and taxes are paid correctly and on time.

Key Responsibilities:
  • Oversee the process of timely and accurate weekly, biweekly, and monthly multi-state, non-union, and union payrolls for Tetra Tech subsidiaries
  • Manage a team of 3-4 payroll administrators
  • Review payrolls and transmit payroll files to ADP on weekly/biweekly basis
  • Adhere to payroll best practices, guidelines, and procedures
  • Recommend automation and improvement on payroll related processes
  • Coordinate timekeeping (Oracle Time and Labor) and payroll systems
  • Oversee the processing of payroll changes (e.g., new hires, terminations, raises)
  • Review manual checks and wires
  • Be the integral part during conversions and acquisitions
  • Ensure compliance with relevant federal, state, and local laws
  • Supervise and coach team members
  • Coordinate with auditors on SOX, internal, and external audits
  • Coordinate testing on new extensions, system upgrades, new calculation set ups, projects, and data analyses
  • Work together with Human Resources (HR) and Accounting teams to reconcile discrepancies
  • Maintain accurate records and prepare reports for audits
  • Resolve issues and answer payroll-related questions
  • Escalate complex questions to Payroll Director
  • Coordinate Workers Compensation and Multiple Work Site location reports on a quarterly basis
  • Coordinate SUI rate changes, update and investigate ADP charges to the rates on ADP invoices for accuracy
  • Assist to resolve any tax variances presented by the payroll tax accountant
  • Coordinate quarter and year end activities
  • Work with IT on testing new processes and interfaces
  • Provide professional and timely customer service to internal, external, and third parties
Requirements:
  • Proven 3+ years of experience as a payroll manager processing over 5000+ employees
  • Multistate payroll experience is required
  • Proven leadership experience
  • Current knowledge of payroll procedures and related laws
  • Familiarity with payroll software ADP Vantage or WFN, ADPR reporting
  • Ability to work with others, cross-functionally and build relationships in a team environment
  • Experience in system implementations
  • Strong interpersonal and customer service skills
  • Ability to establish and maintain cooperative work relationships
  • Outstanding communication skills (written and oral)
  • Organizational and leadership skills
  • Knowledge of labor and payroll tax laws
  • BSC/BA in Business Administration, Accounting, Human Resources or a related field
  • CPP designation is required
  • Understanding of federal, state, and local payroll regulations and union contracts
  • Strong excel and analytical skills
  • Ability to multi-task and prioritize tasks and projects effectively

Tetra Tech is an Equal Opportunity Employer and welcomes applications from diverse candidates. We are committed to creating an inclusive and equitable work environment that values diversity and promotes equal opportunities for all employees and job applicants.


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