Financial Operations Manager

3 days ago

Pasadena, California, United States GHJ Search and Staffing Full time
Job SummaryWe are seeking a highly skilled Controller to join our team at GHJ Search and Staffing. As a key member of our accounting team, you will be responsible for ensuring the accuracy and integrity of our financial operations. This is a hybrid position with two days in office based in Pasadena, CA.Responsibilities:
  • Oversee all day-to-day accounting activities, ensuring that accounts, ledgers, and reporting systems are accurate and up-to-date.
  • Maintain agency allocations in collaboration with the Senior Director of Grants Management, updating the position control log each month to reflect current allocations.
  • Develop and maintain the accounting Chart of Accounts and general ledger, ensuring accurate and current coding; update COA coding as new contracts are activated or deactivated in both QuickBooks and ADP.
  • Review bi-weekly payroll and ensure the accuracy of agency allocations prior to entry into the accounting system, uploading bi-weekly payroll and monthly benefits journals.
  • Drive process improvements that leverage the strengths of the current accounting team members.
  • Manage all financial, project/program, and grants accounting in conjunction with the grants team.
  • Maintain internal control and safeguards for receipts of revenues, fixed assets, cost, and program budgets and actual expenditures.
  • Manage and track the performance of invested assets in keeping with policies and investment guidelines, preparing quarterly investments schedules.
  • Manage and maintain fixed assets schedules, ensuring accurate additions, deletions, and depreciation.
  • Assist the CFO in the areas of process improvements, budgeting, audits, cash flow planning, and treasury management, cost allocations, system, and coding efficiencies.
Requirements:
  • Bachelor's Degree in Accounting, Finance, or a closely related field.
  • 5+ years in nonprofit financial management highly preferred.
  • Advanced skills in Microsoft Windows, Microsoft Office (Word and Excel), QuickBooks, and payroll database. ADP experience is strongly preferred.
  • Knowledge of GAAP and OMB Circular guidelines.
  • Strong general accounting and government grant experience.
  • Excellent organizational, interpersonal, and communications skills.

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