Paralegal - Legal Executive Assistant
5 days ago
Job Summary
We are seeking a highly skilled Paralegal - Legal Executive Assistant to join our team at Oxford Industries. This role will provide confidential administrative support to the Legal Department, overseeing and maintaining online and physical contract databases, invoice processing, preparing reports, and scheduling meetings.
Key Responsibilities
- Provide administrative support to the Legal Department, including contract database management, invoice processing, and report preparation.
- Serve as primary point of contact with accounts receivable departments at external law firms and vendors, managing coding, internal approval, and processing of third-party invoices.
- Prepare travel and expense reports for legal team members, review key contract terms, and maintain internal trackers.
- Work with other members of the legal team to maintain intellectual property databases and assist with preparing and submitting intellectual property registrations.
- Perform general administrative tasks and ongoing projects and initiatives as needed, supporting both in-office and remote team members.
Requirements
- 3+ years of relevant work experience.
- Knowledge of and proficiency with MS Office products, including Word, Excel, PowerPoint, and Outlook.
- Exceptional interpersonal skills and professionalism to communicate with all levels of management and staff.
- Experience and proven track record of handling sensitive and confidential information discretely.
Equal Employment Opportunity
Oxford Industries is an equal opportunity employer and welcomes applications from diverse candidates. We are committed to creating an inclusive work environment and do not discriminate on the basis of race, color, sex, gender, gender identity, gender expression, religious creed, sexual orientation, pregnancy, national origin, ancestry, age, military and veteran status, marital status, physical or mental disability, protected medical condition, genetic information, reproductive health decision-making, lawful off-duty use of marijuana, or any other characteristic protected by law.
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