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Clerical Operations Coordinator

2 months ago

Sacramento, California, United States Department of Social Services Full time

Job Overview and Responsibilities

Are you a proactive individual with exceptional attention to detail, strong organizational skills, and a passion for teamwork while also excelling in independent tasks? The Department of Social Services is seeking an Office Technician to join our team. This role involves providing comprehensive clerical assistance to ensure the smooth operation of our services. Key responsibilities include:
  • Coordinating and scheduling meetings
  • Drafting and managing correspondence
  • Maintaining organized subject matter files
  • Facilitating onboarding processes and other time-sensitive support services

The ideal candidate will thrive in a dynamic, customer service-oriented environment, adeptly manage multiple tasks while adhering to deadlines, and communicate effectively both verbally and in writing. A collaborative spirit is essential, as is a commitment to supporting the mission and vision of the Department of Social Services.

Work Environment

This position is situated in a highly accessible location, conveniently connected to public transportation and within proximity to various amenities.

Special Qualifications

  • Candidates must demonstrate proficiency in typing at a speed specified in the Class Specifications. A valid typing certificate confirming this ability is required prior to employment.

Application Requirements

All applicants must submit a Statement of Qualifications alongside their application. This document should not exceed two pages, formatted in Arial 12 font, and must address the following questions:

  1. Describe your experience in Human Resources or Administrative roles that would contribute to your success in this position.
  2. In a fast-paced work environment, how do you prioritize tasks when faced with multiple requests?
  3. Share an example of a tool or resource you developed to enhance a process or procedure.
  4. What steps do you take to ensure that documents created in Microsoft Word, PowerPoint, and Adobe PDF are accessible?

Note: A resume will not substitute for the Statement of Qualifications, and failure to provide this document will result in disqualification from consideration.

Additional Information

Applicants must complete the employment history section on the application form (STD 678). Incomplete employment history may lead to disqualification from the hiring process. If education is being used to meet minimum qualifications, unofficial transcripts must be included for verification.

Training and Development opportunities may be available based on candidate eligibility and require prior approval from the Hiring Authority.

Candidates residing outside of California may be considered for interviews but must provide proof of California residency before appointment.