HOA Legal Assistant

2 days ago


Houston, Texas, United States Porter Law Firm Full time
Job Title: HOA Legal Assistant

Porter Law Firm is seeking a highly organized and detail-oriented legal assistant to support our HOA team in preparing and organizing various legal documents, collecting debts from homeowners, data entry, and general administrative duties.

Key Responsibilities:
  • Prepare and record liens and Notice of Defaults
  • Review and update delinquent owner's accounting ledgers
  • Prepare, review, and finalize demand letters
  • Perform title searches and online research
  • Use billing system and calendaring system
  • Research possible active Bankruptcy cases
  • Prepare and transmit documents for recording
  • Effectively communicate with board members, homeowners, and clients via telephone and email
  • File maintenance of firm's non-judicial and judicial collection files
  • Perform data entry and analysis on various databases
  • Preparing legal correspondence and documents
  • Submitting documents to be electronically recorded and filed
  • Answer phones, return messages, manage deadlines
  • Drafting legal documents such as contracts, leases, loan documents, and other communications
  • Preparing and filing documents with courts
  • Organizing and archiving the documents related to completed and ongoing cases including exhibits, documents, briefs, and appendices
  • Aid attorneys with interrogatories, requests for production, and other discovery requests
  • Assist in trial preparation by preparing binders, indexing discovery, and preparing trial exhibits
Requirements:
  • Proficient with MS Office
  • Knowledge and experience within HOA industry in legal admin or assistant role
  • Able to maintain a full-time, in-person working schedule (remote option negotiable)
  • High School degree or greater, college degree preferred
  • 1-3+ years experience
  • Keen eye for detail and ability to meet deadlines
  • Strong organizational skills and ability to juggle multiple projects and priorities under deadlines
  • Strong writing and communication skills with attention to detail
  • Approachable, customer service mentality
  • Applicable knowledge of legal terms, procedures, and protocols
  • Ability to multi-task, a quick learner that thrives in a fast-paced work environment
  • Must be able to sit, stand, navigate stairs, occasionally lift up to 20 pounds
Benefits:

Full-time position, paid time off, collegial working environment, 401K program, health insurance



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