Community Association Legal Support Specialist

2 weeks ago

Houston, Texas, United States Porter Law Firm Full time

OVERVIEW

Founded in 2009, Porter Law Firm delivers comprehensive legal services across various sectors, including business, real estate, corporate development, and litigation, alongside tax and estate planning. Our firm prides itself on not only providing exceptional legal representation but also acting as a strategic ally dedicated to understanding our clients' needs and protecting their interests. This commitment to a personalized, hands-on approach is why many of our clients choose to work with us repeatedly.

POSITION SUMMARY

Porter Law Firm is in search of a legal assistant to bolster our HOA division by preparing and organizing a range of legal documents, managing collections from homeowners, conducting data entry, and performing general administrative tasks.

The legal assistant will receive guidance and assignments from the firm's attorneys but will ultimately report to the managing partner of the division.

KEY RESPONSIBILITIES

  • Assist in various stages of foreclosure proceedings, including the preparation and filing of liens and Notices of Default.
  • Review and update the accounting records of delinquent homeowners, consolidating information from multiple ledgers and calculating applicable late fees and interest.
  • Draft, review, and finalize various demand letters.
  • Conduct title searches and perform online research.
  • Utilize billing and calendaring systems effectively.
  • Investigate potential active Bankruptcy cases.
  • Prepare and submit documents for recording.
  • Communicate effectively with board members, homeowners, and clients via phone and email.
  • Maintain organized files for the firm's non-judicial and judicial collection cases.
  • Perform data entry and analysis across various databases.
  • Draft legal correspondence and documents.
  • Submit documents for electronic recording and filing.
  • Manage phone calls, return messages, and oversee deadlines.
  • Prepare legal documents such as contracts, leases, and other communications.
  • File documents with courts as required.
  • Organize and archive documents related to ongoing and completed cases, including exhibits and briefs.
  • Assist attorneys with interrogatories, requests for production, and other discovery tasks.
  • Support trial preparation by assembling binders, indexing discovery materials, and preparing trial exhibits.
  • Perform additional administrative tasks as needed within the department.

QUALIFICATIONS AND SKILLS

  • Proficient in Microsoft Office Suite.
  • Experience in the HOA sector in a legal administrative capacity.
  • Able to maintain a full-time, in-person work schedule (remote work may be negotiable).
  • High School diploma or higher; a college degree is preferred.
  • 1-3+ years of relevant experience.
  • Strong attention to detail and ability to meet deadlines.
  • Excellent organizational skills with the capacity to manage multiple projects and priorities.
  • Strong written and verbal communication skills with a focus on detail.
  • Customer service-oriented approach.
  • Familiarity with legal terminology, procedures, and protocols.
  • Ability to multitask and adapt quickly in a fast-paced environment.
  • Must be capable of performing physical tasks associated with the role, with or without reasonable accommodation.

BENEFITS

This is a full-time position offering paid time off, a collaborative work environment, a 401K program, and health insurance.

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