Aging Services Program Associate
2 weeks ago
Job Category :
Programming Requisition Number : PROGR001443
Position Title :
Program Assistant
Organization :
Jewish Family Service of San Diego
Department:
Nutrition & Aging Care Services
Position Type :
Full-Time (37.5 hours/week), Non-Exempt
Work Setting:
Onsite (potential for hybrid)
Reports To:
Senior Director of Nutrition & Aging
Pay Range:
$19.23- $23/hour
Total Compensation :
In addition to standard pay, compensation for this position includes: Comprehensive, low-cost healthcare coverage for employees, Employer-covered life insurance
Time Away from Work:
Being able to take time away from work is critical in bringing your best self to work.
Time off benefits for this position include:
Paid vacation time and sick leave, 15 paid holidays, including Federal and Jewish holidays (as long as the holiday lands on a normal scheduled work day), and floating holidays, 2 Wellness Days to be taken any time during the year to support employees' mental wellness
Position Overview:
Jewish Family Service is seeking a dedicated and mission-oriented individual to join the Aging and Nutrition Division team as the Program Assistant.
In this capacity, you will leverage your organizational expertise and administrative experience to create a positive impact in the community and contribute to the well-being of individuals across San Diego.
The Program Assistant plays a vital role within the team, providing support to the Senior Director of Aging and Nutrition as well as four directors by managing invoicing, coordinating meetings, processing mileage reimbursements, and assisting with program needs as required.
This position collaborates with various staff members to ensure timely completion of tasks.
Responsibilities :
- Process invoices for payment within the accounting system
- Establish a monthly review process for program budgets with Directors
- Assist programs with procurement requirements
- Monitor program contract milestones and reporting obligations
- Support research and analysis requests from Directors
- Facilitate weekly Zoom meetings
- Schedule meetings as needed
- Attend meetings and document minutes
- Perform administrative tasks for Directors and programs as required
- Assist in the Corner Market, weekly Drive Thru, and Kitchen as necessary
- Analyze existing processes and suggest improvements
- Other duties as assigned by Directors
Skills/Experience/Abilities That Are Essential:
- Must possess a valid CA driver's license, insurance, and a reliable personal vehicle
- Exceptional strategic, analytical, and critical thinking skills
- Strong verbal and written communication abilities
- Creative and innovative mindset, open to new approaches in planning and problem-solving
- Excellent organizational, time management, and prioritization skills
- Experience in managing processes and systems
Preferred Skills/Abilities:
- At least one year of experience in an office support role for a team
Physical Requirements:
Ability to lift up to 20 lbs.
About Jewish Family Service of San Diego: Jewish Family Service of San Diego is a client-centered, impact-driven organization committed to building a stronger, more resilient community.
For over a century, Jewish Family Service has been a trusted resource for the entire community, providing a wide range of services that are transformative and often life-saving.
At Jewish Family Service, we value our employees as the foundation of our Agency. We strive to ensure that every employee is treated with dignity and respect. Our goal is your success. Join us at JFS and partner with us in Moving Forward Together.
Jewish Family Service is an equal opportunity employer. All applicants will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status.
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