Administrative Support Specialist

5 days ago

Deer Park, Texas, United States SCO Family of Services Full time

Job Summary

The SCO Family of Services is seeking an experienced Administrative Assistant to provide administrative support to our team. The successful candidate will be responsible for providing exceptional administrative services, including but not limited to:

Key Responsibilities

  • Answer and screen phone calls, route calls, and respond to routine inquiries
  • Sort, review, and distribute mail, publications, and other correspondence
  • Prepare and type memos, reports, and meeting minutes, maintaining confidentiality when necessary
  • Establish, maintain, and revise record-keeping and filing systems, classifying, sorting, and filing correspondence, records, and other documents
  • Perform financial functions, including processing and coding billing, invoices, petty cash, purchase orders, and requisitions in a timely manner
  • Prepare and process payroll, maintain payroll records, and submit consumer billing in a timely manner
  • Maintain accurate inventory of office supplies and place monthly orders
  • Oversee the repair and maintenance of office equipment
  • Maintain accurate records of cell phones and beepers, collect equipment when no longer in use, and secure until reassigned
  • Receive incoming deliveries and submit necessary paperwork for processing
  • Assist with scheduling appointments and meetings as needed
  • Maintain up-to-date records for vehicle repair logs
  • Filing and distribution of requisitions, PCNs, and SCIP/CPR certificates
  • Create overtime reports bi-weekly
  • Update ATM card account numbers
  • Collect, inform, and submit Green Purchase Orders to the A/P department when supplies are received

Requirements

  • High school diploma or equivalent required; associate's or bachelor's degree preferred
  • Minimum 2 years of administrative experience, preferably in a similar role
  • Excellent communication, organizational, and time management skills
  • Ability to maintain confidentiality and handle sensitive information
  • Proficiency in Microsoft Office, including Word, Excel, and Outlook
  • Ability to work independently and as part of a team

What We Offer

  • A competitive salary and benefits package
  • A dynamic and supportive work environment
  • Opportunities for professional growth and development

How to Apply

Please submit your resume and a cover letter to [insert contact information]. We thank all applicants for their interest; however, only those selected for an interview will be contacted.

  • Administrative Support Specialist

    2 days ago

    Deer Park, Texas, United States SCO Family of Services Full time

    Job SummaryThe Administrative Support Specialist will provide administrative support to the SCO Family of Services team. This role will be responsible for managing the office, handling phone calls, and performing various administrative tasks.Key ResponsibilitiesManage the office, including receiving and distributing mail, and maintaining the filing...

  • Administrative Support Specialist

    1 month ago

    Deer Park, Texas, United States System One Holdings, LLC Full time

    Job Title: Recruiting Administrative AssistantDuration: 2-3 Month ContractLocation: Deer Park, TXJob Summary:We are seeking an experienced administrative assistant to join our team in Deer Park, TX. The successful candidate will provide administrative support to our recruitment team, including scheduling interviews, preparing offer letters, and processing...

  • Administrative Support Specialist

    2 weeks ago

    Deer Park, Texas, United States SCO Family of Services Full time

    Job SummaryThe Administrative Assistant will provide administrative support to the SCO Family of Services team. This role will be responsible for a variety of administrative tasks, including answering phone calls, managing mail and correspondence, and maintaining accurate records.Key ResponsibilitiesAnswer and screen phone calls, route calls as...

  • Administrative Support Specialist

    1 month ago

    Deer Park, Texas, United States System One Full time

    Job Title: Recruiting Administrative AssistantDuration: 2 – 3 Month ContractLocation: Deer Park, TXJob Summary:We are seeking an experienced administrative assistant to join our team in Deer Park, TX. The successful candidate will provide administrative support to our recruiting team, ensuring a positive experience for candidates, hiring supervisors, and...

  • Administrative Support Specialist

    1 month ago

    Deer Park, Texas, United States System One Full time

    Job Title: Recruiting Administrative AssistantDuration: 2 – 3 Month ContractLocation: Deer Park, TXJob Summary:We are seeking an experienced administrative assistant to join our team in Deer Park, TX. The successful candidate will provide administrative support to our recruiting team, ensuring a positive experience for candidates, hiring supervisors, and...

  • Administrative Support Specialist

    1 month ago

    Deer Park, Texas, United States SCO Family of Services Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at SCO Family of Services. As an Administrative Assistant, you will provide administrative support to our staff and ensure the smooth operation of our office.Key ResponsibilitiesAnswer and screen phone calls, route calls, and respond to routine...

  • Technology Support Specialist

    2 days ago

    Deer Park, Texas, United States Shell Federal Credit Union Full time

    Job Title: Technology Support SpecialistShell Federal Credit Union is seeking a highly skilled Technology Support Specialist to join our team. As a key member of our IT department, you will be responsible for providing advanced technology support to our credit union infrastructure.Key Responsibilities:Provide complex desktop support and problem resolution...

  • Safety Support Specialist

    2 days ago

    Deer Park, Texas, United States 24Hr Safety Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Safety Support Specialist to join our team at 24Hr Safety. This role will be responsible for providing exceptional customer service and support to our clients, ensuring their needs are met and exceeded.Key ResponsibilitiesManage client quoting process, including entry, submission, tracking, and...

  • HR Support Specialist

    4 weeks ago

    Deer Park, Texas, United States System One Full time

    Job Title:Recruiting Administrative AssistantDuration:2 – 3 Month ContractLocation:Deer Park, TXJob Details:System One is seeking an experienced administrative assistant to support our recruitment team in Deer Park, TX. The ideal candidate will have a strong background in Microsoft Office, specifically Outlook, and excellent communication skills.Key...

  • Construction Support Specialist

    1 month ago

    Deer Park, Texas, United States EMCOR Group Full time

    Job SummaryWe are seeking a skilled and experienced Construction Support Specialist to join our team at EMCOR Group. As a key member of our site team, you will play a vital role in ensuring the smooth operation of our construction activities.Key ResponsibilitiesAssist other crafts and jobsite personnel in construction activities, including flagging,...

  • Construction Support Specialist

    1 month ago

    Deer Park, Texas, United States EMCOR Group Full time

    Job SummaryWe are seeking a skilled and experienced Construction Support Specialist to join our team at EMCOR Group. As a key member of our site team, you will play a vital role in ensuring the smooth operation of our construction activities.Key ResponsibilitiesAssist other crafts and jobsite personnel in construction activities, including flagging,...

  • Caregiver Support Specialist

    2 months ago

    Deer Park, Texas, United States Addus HomeCare Full time

    We are seeking a compassionate and reliable Caregiver Support Specialist to join our team at Addus HomeCare. As a leading provider of in-home care services, we offer a fulfilling career with flexible hours and a commitment to safety and quality care.Key Responsibilities:Assist with personal care and daily living activitiesProvide house cleaning, laundry, and...

  • Technology Support Specialist

    4 weeks ago

    Deer Park, Texas, United States Shell Federal Credit Union Full time

    Job Title: Technology SupportAt Shell Federal Credit Union, we are seeking a highly skilled Technology Support professional to join our team. As a key member of our IT department, you will be responsible for providing advanced technology support to our credit union infrastructure.Key Responsibilities:Provide complex desktop support and problem resolution for...

  • Administrative Coordinator

    6 days ago

    Deer Park, Texas, United States Dashiell Full time

    Job Title: Administrative AssistantAt DACON, a leading construction business unit of Dashiell, we are seeking a highly organized and detail-oriented Administrative Assistant to join our fast-paced construction office team.Job Summary:The Administrative Assistant will provide clerical support and serve as the administrative point of contact for the...

  • HR Administrative Coordinator

    4 weeks ago

    Deer Park, Texas, United States System One Holdings, LLC Full time

    Job Title: Recruiting Administrative AssistantDuration: 2-3 Month ContractLocation: Deer Park, TXJob SummaryAn established national organization is seeking an administrative assistant to join their team in Deer Park, TX. The ideal candidate will provide exceptional support to the recruiting team, ensuring a positive experience for candidates, hiring...

  • Senior Support Specialist

    2 days ago

    Shavano Park, Texas, United States Sonida Senior Living Full time

    At Sonida Senior Living, our Senior Support Specialists play a vital role in ensuring the well-being of our residents. Key responsibilities include:Assisting with Daily Living ActivitiesOur team members assist residents with bathing, dressing, and grooming, promoting independence and dignity.Medication Administration and Vital Sign MonitoringSenior Support...

  • Procurement Specialist

    2 months ago

    Deer Park, Texas, United States PLX Inc. Full time

    Job DescriptionPLX Inc. is a leading provider of innovative optical solutions for the defense and aerospace industries. We are seeking a highly skilled Procurement Specialist to join our team.ResponsibilitiesDevelop and implement procurement strategies to ensure timely and cost-effective delivery of goods and services.Manage vendor relationships and...

  • Youth Support Specialist

    2 weeks ago

    Deer Park, Texas, United States MercyFirst Full time

    Job Title: Youth Support CounselorAt MercyFirst, we are seeking a dedicated and compassionate Youth Support Counselor to join our team. As a key member of our START with Hope program, you will play a vital role in providing emotional support and supervision to our children.About the Role:The Youth Support Counselor is responsible for maintaining a safe and...

  • Youth Support Specialist

    3 weeks ago

    Deer Park, Texas, United States MercyFirst Full time

    Job Title: Youth Support CounselorLocation: Deer Park, NYReports to: Program ManagerDepartment: START Shelter Deer ParkSchedule: Full Time / OnsiteAbout the RoleThe Youth Support Counselor is a vital member of our team at MercyFirst, providing emotional support and supervision to our START with Hope children. With extensive training, you will utilize a...

  • Medical Specialist

    1 month ago

    Deer Park, Texas, United States Omega Innovations Full time

    Unlock Your Potential as a Medical SpecialistAt Omega Innovations, we're committed to helping talented doctors like you achieve their career goals. As a specialist in internal medicine, you'll have the opportunity to work with a leading nationwide company for medical professionals, providing expert advice and support to doctors in their search for a suitable...