Administrative Support Specialist

6 days ago

Deer Park, Texas, United States SCO Family of Services Full time

Job Summary

The Administrative Assistant will provide administrative support to the SCO Family of Services team. This role will be responsible for a variety of administrative tasks, including answering phone calls, managing mail and correspondence, and maintaining accurate records.

Key Responsibilities

  • Answer and screen phone calls, route calls as necessary
  • Open, sort, review, and distribute mail, publications, and other correspondence
  • Prepare responses to routine inquiries and maintain confidentiality
  • Establish, maintain, and revise record-keeping and filing systems
  • Classify, sort, and file correspondence, records, and other documents
  • Perform assigned financial functions, including processing and coding billing, invoices, petty cash, purchase orders, and requisitions
  • Prepare and process payroll, maintain payroll records, and submit consumer billing in a timely manner
  • Compile census data for each house on prescribed forms and submit to the billing department
  • Maintain accurate inventory of office supplies and place monthly orders
  • Oversee the repairs and maintenance of office equipment
  • Maintain accurate records of cell phones and beepers, collect equipment when no longer in use, and secure until reassigned
  • Receive incoming deliveries and submit necessary paperwork for processing
  • Assist with scheduling appointments and meetings as needed
  • Maintain up-to-date records for vehicle repair log
  • Filing and distribution of requisitions, PCNs, and SCIP/CPR certificates
  • Create overtime reports bi-weekly
  • Update ATM card account numbers
  • Collect, inform, and submit Green Purchase Orders to the A/P department when supplies are received

Requirements

The ideal candidate will have excellent communication and organizational skills, with the ability to work independently and as part of a team. A high school diploma or equivalent is required, with prior experience in an administrative role preferred.

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