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Administrative Support Specialist

2 months ago

Atlanta, Georgia, United States Georgia State University Full time
Job Summary

We are seeking a highly skilled and experienced Administrative Specialist to join our team at Georgia State University. This is a full-time position that will provide administrative support to the Vice President of Facilities and other departmental staff.

Key Responsibilities
  • Maintain confidential documents and records for the VP and departmental staff
  • Prepare and distribute the quarterly Facilities Newsletter to all staff members
  • Manage memberships and subscription renewals for the department
  • Handle workshop and conference registration, including scheduling and communicating meeting times and locations
  • Review and track invoices using the Spectrum System
  • Coordinate weekly meetings with potential vendors in the Facilities Division
  • Administer technical support and record-keeping for these meetings
  • Schedule lunch and learn meetings as required
  • Draft reports and correspondence for the department
  • Process various forms and edit outgoing correspondence
  • Update the organizational chart
  • Plan special events and projects involving the VP's office, including workshops and retreats
  • Represent Facilities on various campuses and departmental committees
  • Provide administrative support to Design and Construction Services, Administrative Services, Facilities Planning, Fire Safety, Maintenance, and Operations
Requirements
  • Bachelor's degree and four years of administrative experience; or a combination of education and related experience
  • Knowledge of University rules, policies, and procedures
  • Knowledge of business management practices
  • Knowledge of various software and information systems, such as BANNER, MS Word, MS Excel, etc.
  • Strong public relations skills
  • Skilled in professional business writing
  • Effective time management, analytical, and organizational skills
  • Effective oral, written, and interpersonal communication skills
  • Ability to supervise and direct the work of others
  • Ability to plan, develop, and analyze work procedures
What We Offer

Georgia State University offers a competitive salary of $46,000 - $52,000, great benefits, and a rapidly growing center within an academic setting. We are committed to fostering a distinctive shared identity and common purpose across our multi-campus university, respecting the dignity and value of all people and perspectives, and pursuing knowledge, practice, and scholarly rigor to inspire lifelong learning.

We are an equal opportunity employer and do not discriminate against applicants due to race, ethnicity, gender, veteran status, or on the basis of disability or any other federal, state, or local protected class.