Administrative Support Specialist
4 weeks ago
We are seeking a highly skilled and experienced Administrative Support Specialist to join our team at Next Level Business Services, Inc. This is a senior-level position that requires a high degree of proficiency in administrative support, with a focus on providing exceptional service to C-level executives and executive-level administrative support staff.
The successful candidate will have a strong background in calendar and schedule management, correspondence and email management, and telephone call management. They will also have experience in providing back-up support for other administrative assistants, maintaining office efficiency, and organizing office operations.
In addition to these responsibilities, the Administrative Support Specialist will assist with activities related to pre-boarding and on-boarding new staff members, manage conference room schedules, order office supplies, and assist with facilities and equipment-related issues.
The ideal candidate will have a high school diploma and 10+ years of experience providing administrative support to a large organization, with a proven track record of progression up to executive levels. They will also have strong oral and written communication skills, including good listening, and be highly organized and able to multi-task in a fast-paced environment.
Responsibilities:
- Provide administrative support to C-level executives and executive-level administrative support staff
- Manage calendars and schedules for multiple time zones
- Assist with correspondence and email management
- Provide back-up support for other administrative assistants
- Maintain office efficiency and organize office operations
- Assist with pre-boarding and on-boarding new staff members
- Manage conference room schedules
- Order office supplies and assist with facilities and equipment-related issues
Requirements:
- High school diploma required, four-year college degree preferred
- 10+ years of experience providing administrative support to a large organization
- Proven track record of progression up to executive levels
- Strong oral and written communication skills, including good listening
- Highly organized and able to multi-task in a fast-paced environment
- Proficient in Microsoft Office products, including Outlook, PowerPoint, Word, Excel, and SharePoint
Next Level Business Services, Inc. is an equal opportunity employer and welcomes applications from diverse candidates. We are committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities in employment, our services, programs, and activities.
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