Operations Director

7 days ago


San Antonio, Texas, United States Providence Partners Full time
Job Title: Operations Director

Location: San Antonio, TX

Salary Range: $55,000 - $70,000 per year

Job Type: Full-Time

At Providence Partners, we are committed to maintaining the highest standards of integrity and excellence in every aspect of our work. We are seeking a detail-oriented and experienced Operations Director to oversee our day-to-day administrative operations and ensure seamless business functioning.

Key Responsibilities:
  • Payroll Management:
    • Process and manage payroll, ensuring accuracy and timeliness.
    • Handle employee benefits administration and payroll-related inquiries.
  • Accounts Receivable (AR) and Accounts Payable (AP):
    • Oversee the billing process, including invoice generation and payment follow-up.
    • Manage vendor payments and ensure all accounts payable are processed accurately and on time.
    • Reconcile accounts and handle any discrepancies.
  • Month-End Close:
    • Perform month-end closing activities, including financial reporting and account reconciliations.
    • Prepare and review financial statements to ensure accuracy and compliance with company policies.
  • Quality Assurance:
    • Oversee quality assurance processes to ensure all customer engagements meet company standards.
    • Implement and monitor procedures to maintain high levels of customer satisfaction.
  • Company Operations & Strategic Plan Execution:
    • Collaborate with the leadership team to support the execution of the company's strategic plan.
    • Assist in developing and implementing operational strategies that align with company goals.
    • Provide insights and recommendations for process improvements and operational efficiency.
  • Administrative Support:
    • Provide administrative support to the appraisal team and management as needed.
    • Assist with the preparation of reports, presentations, and other business documentation.
  • Management of Administrative Team:
    • Develop a support staff, including hiring.
Qualifications:
  • Proven experience as an Office Manager or similar role, preferably in the real estate or property appraisal industry.
  • Strong knowledge of payroll, AR, AP, and month-end close processes.
  • Proficiency in accounting software and Microsoft Office Suite (Excel, Word, Outlook).
  • Excellent organizational and multitasking skills with attention to detail.
  • Strong communication and interpersonal skills.
  • Ability to work independently and as part of a team in a fast-paced environment.
  • Education: Bachelor's degree in Business Administration, Accounting, or a related field preferred, or equivalent experience.
Benefits:
  • Competitive salary within $55,000 - $70,000 per year.
  • Health, dental, and vision insurance.
  • Paid time off and holidays.
  • 401K with matching.
  • Long Term Disability.

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