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Senior Administrative Coordinator

2 months ago

Vandenberg Air Force Base, California, United States GDIT Full time
Job Description:

As a Senior Administrative Assistant at GDIT, you will play a critical role in advancing the company's mission and optimizing its business strategy. This position requires a highly skilled and experienced administrative professional who can provide exceptional support to senior government managers.

Key Responsibilities:

  • Provide general administrative support, including facilitating front office activities and daily operations.
  • Participate in internal and external committees, Integrated Process Teams (IPT), staff meetings, and other customer meetings.
  • Coordinate government travel planning and support, including interfacing with the Travel Center, organizing and submitting travel voucher information, and maintaining travel records for at least 12 months after travel completion.
  • Foster strong relationships with colleagues and stakeholders to promote cooperation and effective communication.
  • Collaborate across the organization to consolidate input and produce staff packages for signature.
  • Provide meeting support, including conference room scheduling and technical setup.
  • Offer human resource support, including disseminating and tracking awards, personnel arrival and departures, and personnel performance reporting status.
  • Provide ceremonial and visitor support for launch events and other official functions.
  • Perform routine administrative tasks, including appointment scheduling, calendar management, and attending meetings.
  • Coordinate, track, and monitor administrative and program support activities.
  • As required, perform backup duties for the senior Director's Action Group representative.
  • Direct and oversee the receipt, tasking, tracking, and closure of internal and external tasks and correspondence.
  • Execute the action tracking process, including receiving, recording, and tracking action items, distributing action items to the appropriate personnel, and coordinating responses with multiple internal and external offices.
  • Analyze each item received to determine appropriate dissemination for action, coordination, and/or information.
  • Correspond with internal and external offices to clarify actions and negotiate deadlines.
  • Assign suspense dates to each action.
  • Monitor progress on actions and generate metric reports that demonstrate accountability for meeting deadlines and quality expectations.
  • Participate in special projects as required.

Requirements:

  • Security Clearance Level: TS/SCI with Polygraph- Required
  • Location: On Customer Site
  • US Citizenship Required

Benefits:

  • 401K with company match
  • Comprehensive health and wellness packages
  • Internal mobility team dedicated to helping you own your career
  • Professional growth opportunities, including paid education and certifications
  • Cutting-edge technology you can learn from
  • Rest and recharge with paid vacation and holidays

Work Environment:

  • Scheduled Weekly Hours: 40
  • Travel Required: Less than 10%
  • Telecommuting Options: Onsite
  • Work Location: USA CA Vandenberg