Senior Administrative Coordinator

1 day ago


Vandenberg Air Force Base, California, United States GDIT Full time

Job Title: Senior Administrative Assistant

Job Summary:

We are seeking a highly skilled and experienced Senior Administrative Assistant to join our team at GDIT. As a key member of our support staff, you will provide administrative support to senior government managers, facilitating the client's front office activities and daily operations.

Responsibilities:

* Provide general administrative support, including facilitating client front office activities and daily operations
* Participate in internal and external committees, Integrated Process Teams (IPT), staff meetings, and other customer meetings
* Provide government travel planning and coordination support, including interfacing with the Travel Center, organizing and submitting travel voucher information, and maintaining travel records for at least 12 months after travel completion
* Foster solid relationships that promote cooperation and communicate expectations for task completion
* Collaborate across the organization and consolidate input to produce staff packages for signature
* Provide meeting support, including conference room scheduling and technical setup
* Provide human resource support, including disseminating and tracking awards, personnel arrival and departures, and personnel performance reporting status
* Provide ceremonial and visitor support for launch events and other official functions
* Provide routine administrative support, including appointment scheduling, calendar management, and attending meetings
* Coordinate, track, and monitor administrative and program support activities
* Perform as a backup to the senior Director's Action Group representative, performing the following functions
* Direct and oversee the receipt, tasking, tracking, and closure of all internal and external tasks and correspondence
* Execute the action tracking process, including receiving, recording, and tracking action items, distributing action items to the appropriate personnel, and coordinating responses with multiple internal and external offices
* Analyze each item received to determine appropriate dissemination for action, coordination, and/or information
* Correspond with internal and external offices to clarify actions and negotiate deadlines
* Assign suspense dates to each action
* Monitor progress on actions and generate metric reports that demonstrate accountability for meeting deadlines and quality expectations

Requirements:

* Security Clearance Level: TS/SCI with Polygraph - Required
* Location: On Customer Site
* US Citizenship Required

Benefits:

* 401K with company match
* Comprehensive health and wellness packages
* Internal mobility team dedicated to helping you own your career
* Professional growth opportunities, including paid education and certifications
* Cutting-edge technology you can learn from
* Rest and recharge with paid vacation and holidays

Work Environment:

* Scheduled Weekly Hours: 40
* Travel Required: Less than 10%
* Telecommuting Options: Onsite
* Work Location: USA CA Vandenberg

Note: The hourly rate for this position is between $25.29 - $0.00, but salary will be set based on experience, geographic location, and contractual requirements.



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