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Office Administration Specialist

2 months ago

Centennial, Colorado, United States National Valuation Consultants, Inc. Full time
Job Overview

Position Summary

We are looking for a skilled and flexible individual to provide crucial assistance to our Engagement Coordinator and Production Coordinator roles. This position demands a strong capacity to adjust to varying responsibilities and priorities throughout the workday. The ideal candidate will have a solid background in multitasking, attention to detail, and precision, enabling them to effectively support both roles as required.

Key Responsibilities

  • Review a high volume of PDF reports from all NVC offices, ensuring proper formatting and inclusion of required items from checklists.
  • Accept, log, and distribute new appraisal assignments once awarded.
  • Conduct general database updates.
  • Draft engagement letters and send them to clients.
  • Create and invoice clients.
  • Maintain client confidentiality.
  • Deliver exceptional customer service to ensure appraiser and client satisfaction.
  • Act as a liaison between clients, appraisers, and other staff members.
  • Maintain and update weekly job lists and production schedules.
  • Perform data entry and general database updates.
  • Serve as a primary point of contact for appraisers, addressing general inquiries and providing support.
  • Cross-train in all administrative functions to provide support across the department.
  • Provide phone and front desk coverage when necessary.
  • Perform other general administrative tasks as needed or assigned.

Qualifications

  • Proficient in Microsoft Suite – Outlook, Word, Excel.
  • Working knowledge of Foxit or similar PDF program with the ability to edit PDFs when necessary.
  • Strong computer skills with the ability to navigate multiple internet tabs simultaneously.
  • Dependable, focused, and self-motivated with a strong desire to assist others.
  • Meticulous attention to detail.
  • Excellent time management and organizational skills.
  • Ability to multitask effectively, prioritize under pressure, and thrive in a fast-paced environment.
  • Excellent communication and interpersonal skills, both written and verbal.
  • Minimum of one year of professional experience; degree preferred but not required.
  • Team player with a positive and professional demeanor.
  • Strong work ethic, dedicated to exceeding expectations.

NVC offers a competitive compensation plan and the opportunity to work with an industry leader. Included with this position is a comprehensive benefits package, including medical, dental, vision, disability, life insurance, 401k with employer match, wellness programs, and paid time off.

A background check will need to be successfully passed as a condition of employment.