Legal Administrative Assistant

3 weeks ago


Pittsburgh, Pennsylvania, United States Jobot Full time
About the Role

We are seeking a highly organized and detail-oriented Legal Administrative Assistant to join our team. As a key member of our litigation practice, you will provide administrative support to a team of attorneys, ensuring the smooth operation of our office.

Responsibilities
  • Provide exceptional administrative support to attorneys, including scheduling meetings, managing calendars, and coordinating travel arrangements.
  • Prepare, edit, and proofread legal documents and correspondence, ensuring accuracy and compliance with applicable legal standards and regulations.
  • Manage data entry tasks, ensuring that all information is accurate and up-to-date.
  • Assist in the preparation and management of case files, including organizing and indexing legal documents.
  • Use software such as iManage, Aderant, and InTapp to manage case information, track time, and generate reports.
  • Maintain a high level of confidentiality in all interactions.
  • Participate in team meetings, taking minutes and tracking action items as necessary.
  • Coordinate with other departments to gather and exchange information as needed.
Requirements
  • 3+ years of experience in an administrative or paralegal role, within a legal environment.
  • Bachelor's degree or equivalent experience in a related legal field is preferred.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook).
  • Strong data entry skills, with an emphasis on accuracy and attention to detail.
  • Excellent organizational skills, with the ability to manage multiple tasks and priorities simultaneously.
  • Experience with legal documentation and report preparation.
  • Familiarity with legal management software, specifically iManage, Aderant, and InTapp are preferred.
  • Exceptional communication skills, both written and verbal.
  • Ability to work both independently and as part of a team.
  • High level of discretion and confidentiality.
What We Offer
  • Competitive salary and benefits package.
  • Opportunity to work in a fast-paced, dynamic environment.
  • Professional development and growth opportunities.
  • Collaborative office environment.


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