Strategic Project Coordinator

4 days ago

Tucson, Arizona, United States HSL Asset Management Full time
Job Summary

We are seeking a highly skilled and experienced Project Manager to join our team at HSL Asset Management. The successful candidate will be responsible for coordinating and overseeing construction projects from start to finish, ensuring timely completion, within budget, and to the highest quality standards.

Key Responsibilities
  • Coordinate with superintendents and ensure specifications are being strictly followed.
  • Manage project scheduling, budgeting, direction, completion, and financial outcome.
  • Lead team members to clearly stated goals and expectations, establishing dates and timelines for work to be completed.
  • Ensure all construction plans conform to the owner's expectations.
  • Coordinate, collaborate, negotiate, determine needed resources, and oversee entire construction project to ensure milestone dates are met.
  • Budgeting and managing all expenditures.
  • Draft, review, issue, and administer subcontracts.
  • Place complete and accurate material orders with reliable and affordable vendors.
  • Produce/deliver weekly project updates and its ongoing tasks to VP and Owner.
  • Creating draw requests based on completed/anticipated work in accordance with payment schedule for proper cash flow to complete the job.
  • Ensure all invoices and draw requests are accurate and prepared for VP approval.
  • Provide a detailed review of all plans and specifications, reporting all inconsistencies and discrepancies in writing to the Architect and/or Civil Engineer.
  • Estimate and process change orders.
  • Communicate with the Superintendent regarding RFI's, material submittals, and owner changes.
  • Assist project Superintendent to ensure subcontractors are installing work per plans and specifications.
  • Ensure construction complies with the approved drawings, specifications, and owner requests.
  • Coordinates all on-site inspections with Bank representatives, Insurance company, and Safety Manager.
  • Compile hard copy and electronic copy of close-out documentation for Owner; reviews with Owner and/or Owner representative.
  • Be actively involved with every subcontractor; have knowledge of their contract and their responsibilities. Discuss problems and conditions with Superintendent as they arise.
  • Promote job safety programs; encourages safe work practices and corrects all job site hazards.
  • Ensure Superintendent requires all subcontractors working on site to apply safety principles appropriately on the jobsite, make statements, and ask questions to ensure subcontractors and HSLCS employees are thinking about safety at all times.
  • Confirm all permits and licenses have been obtained for each project; track permit expirations, etc.
  • Attend job site meetings with engineers, architects, interior designer, owner, government entities, and other applicable parties to ensure work complies with drawings, specifications, and schedule.
  • Use mobile device applications for communicating with the project team regarding RFI's, submittals, scope changes, quality, and safety observations, inspections, and punch lists.
  • Responsible for charge accounts. Receipts must be submitted within 3 days for all purchases made on all accounts, including Home Depot, Dunn Edwards, etc.
  • Accountable for the safety and security of all HSL documents, files, paperwork, etc., both on Server and hard copies.
  • Provide support with long-range planning and statistical analysis of labor and material costs.
  • Performs any additional duties assigned by the VP of Construction or Director of Operations.
Requirements
  • Ability to prepare management, business, and technical reports, using software programs.
  • Strong leadership, communication, and problem-solving skills.
  • Independent judgment and initiative abilities.
  • Ability to pay meticulous attention to detail and manage multiple projects.
  • General understanding of scheduling, construction estimating, and budgeting.
  • Positive attitude and professional customer service skills.
  • Strong computer skills required, including working knowledge of Microsoft Office suite.
  • Strong understanding of local municipal permitting and building code knowledge.
  • Travel to and from the job site(s) as necessary.
  • Valid driver's license.
Safety Requirements
  • Ensure Superintendents and subcontractors enforce their Safety Program.
  • Refer to and adhere to the HSLCS Safety Manual and all OSHA regulations.
  • Safety shoes and hard hat must be worn at all times, while on job sites.
  • Other equipment, such as safety glasses, vests, masks, gloves, etc. as tasks dictate, will be provided.
Education and/or Experience
  • Bachelor Degree, preferably in Civil Engineering, Construction Management, Business Administration, or a related field.
  • Minimum of 10 years previous experience in the construction industry, preferably working under a general contractor in commercial or multifamily construction projects or equivalent combinations of education and experience.
  • Ability to read and interpret documents such as building and site plans, safety rules, operating and maintenance instructions, and procedure manuals.
  • Successful completion of the OSHA 10 Hour class, at a minimum. Training must be maintained every-other year.
  • OSHA 30-Hour class is encouraged.
Physical Demands
  • Work both indoors and outdoors in variety of weather conditions.
  • Regularly sit, squat, bend, stoop, crouch, kneel, stand, walk, and use hands and fingers for typing and to operate various office equipment.
  • Have endurance and ability to visit all aspects of each job site, including stairs and other elevated structures; likely walking 2-3 miles at site visits.
  • Must be able to lift and/or move up to 30 pounds.
Work Hours
  • Available to work 40+ hours/week.
  • Consistently arrive at work, at meetings, and at appointments on time. Ensures all work responsibilities are covered when absent.
  • Additional off-hours and/or weekends may be required to meet project deadlines.

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