Corporate Events Associate Manager

2 days ago


Reston, Virginia, United States Aquent Full time

Job Title: Corporate Events Associate Manager

Client Location: Frisco, TX

Salary/Pay Rate: $40.00-$43.00/hour

Duration: TEMP-TO-PERM

Job Description:

We are seeking an experienced corporate event planning professional to fill the role of an Associate Manager, Corporate Events on the Corporate Events and Business Travel Team. This position contributes to company growth by creating and executing national brand sponsorship events, domestic/international sales incentives, and ELT-level corporate meetings for over 15,000 internal and external customers annually.

This associate will be responsible for assisting the manager in the development and execution of strategic planning initiatives through priority events that bring impact across business units and/or brand portfolios. They will collaborate, communicate, and interact with stakeholders, customers, and suppliers to maximize the event execution and effectiveness.

This role requires significant 'customer first' orientation, strong project management, keen attention to detail, and ability to effectively manage multiple priorities. An ideal candidate will actively seek to contribute to a best-in-class team on a daily basis and demonstrates high personal levels of judgment, drive, and influence.

This is a hybrid with 3 in-office days each week and based at our new Frisco, TX headquarters. This role requires up to 20% travel, including extended overnight stays of 4-9 days.

Key Responsibilities:

Event Skills:

• Develop program structure/elements for assigned corporate events (planning lead or planning team member) based on key brand initiatives and marketing objectives

• Demonstrate a strong understanding of the event management industry, including the dynamics of working with sponsorship partners, hotels, F&B vendors, AV vendors, transportation providers, international destinations/suppliers, and corporate travel

• Plan all or various facets of events, including sourcing, RFPs, negotiations, site inspections, contracting, program communications, F&B, transportation, VIP requirements, registration, audio/visual production, product/brand provisioning, and post-event evaluation process, etc.

Project Management:

• Employ a general manager mindset to define project vision and direction

• Own, create, and manage event processes, timelines, vendors, and budgets

• Manage and motivate cross-functional teams and suppliers to elevate events

Negotiation & Partner Management:

• Participate in negotiation strategy to achieve best value and maximize savings

• Leverage new and existing partners to get the best output from them and hold them accountable

Financial Acumen:

• Manage complex budgets over $500K within technology platforms, accurately reconcile spending, and spot opportunities for added value and savings

• Understand the value of all elements within a budget, so that elements can be changed or removed based on their priority to the event or project

• Create win-win situations when necessary to ensure that budget approvals are maintained or increases in spend are justified and approved

Requirements:

• Bachelor's degree required

• 3-5 years' experience in corporate meetings/incentives/sponsorship events

• Prior experience with Cvent, OnArrival, and PPT and Excel

• Strong oral, written, and presentation skills with different management levels

• Excellent project management and leadership skills

• Negotiation experience

Benefits:

Aquent Talent connects the best talent in marketing, creative, and design with the world's biggest brands. Eligible talent get access to amazing benefits like subsidized health, vision, and dental plans, paid sick leave, and retirement plans with a match. We also offer free online training through Aquent Gymnasium. More information on our awesome benefits

Aquent is an equal-opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics. We're about creating an inclusive environment—one where different backgrounds, experiences, and perspectives are valued, and everyone can contribute, grow their careers, and thrive.



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