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Administrative Supervisor

2 months ago

Rancho Santa Margarita, California, United States Multicoat Full time

Job Summary:

The Administrative Supervisor at Multicoat is responsible for overseeing the daily operations of the office, ensuring seamless customer service, and providing executive support to senior management. This role involves managing office personnel, processing customer orders, handling product shipping, and maintaining office efficiency.

Key Responsibilities:

  • Office Administration: Administer office procedures and systems, ensuring compliance with company policies and procedures.
  • Customer Service: Process customer orders and invoices, handle customer inquiries, and resolve issues in a timely and professional manner.
  • Product Shipping and Procurement: Manage product shipping and procurement, ensuring timely delivery and quality control.
  • Office Efficiency: Maintain office efficiency and layout, ensuring a productive and organized work environment.
  • Communication: Ensure positive employee and client communication, fostering a collaborative and respectful work environment.
  • Executive Support: Provide executive support to senior management, including scheduling, travel arrangements, and special projects.
  • Team Leadership: Establish a team atmosphere through leadership, mentoring, and development of office personnel.
  • Special Projects: Participate in special projects as assigned, demonstrating flexibility and adaptability.

Requirements:

2+ years of management-executive assistance experience, post-secondary degree preferred. Strong problem-solving, accounting, and communication skills are essential. Proficiency in Microsoft Office and contact management software required. Must have the ability to travel domestically and occasionally work evenings and weekends.

Equal Opportunity Employer:

Multicoat is committed to equal opportunity employment, embracing diversity and inclusion in our workforce.