Financial Operations Coordinator
2 months ago
The University of Kansas Medical Center is seeking a highly skilled Clinical Trial Finance Administrator to join our team. This is a full-time position that will provide financial support for federally-funded clinical studies conducted at the University.
Key Responsibilities- Initiate project setup and maintenance of clinical trials in the University's accounting system to ensure compliance with policies and regulations.
- Perform comprehensive and independent review of various clinical trial documents, including budgets, contracts, protocols, and consent forms, for compliance and billing purposes.
- Prepare, examine, and analyze accounting records and other financial reports to assess accuracy and completeness according to proposed budgets and compliance with contracts with sponsoring entities.
- Review, approve, and track direct expenditures to ensure allowability in accordance with contractual terms and interpret Facilities and Administration (F&A) costs for accurate application.
- Oversee special invoicing of new clinical studies and subject payment process through Greenphire and the Workday financial system.
- Ensure post-award processes, such as budget close-outs, are complete and accurate, and work closely with research study teams to conduct on-going post-award budget management and analysis.
- Participate in team(s) involved in the design of general ledger accounting and clinical trial tracking data processing systems.
- Review contracts and agreements to determine appropriate revenue recognition treatment in accordance with University policies and general accepted accounting principles.
- Work closely with research study teams to conduct on-going post-award budget management and analysis.
- Prepare invoices as required by the Sponsor and manage the collection process of outstanding receivables.
- Assist in the annual financial audit by providing study-related information or documentation when necessary.
- Provide on-going education related to clinical research billing practices and policies, regulations, and compliance matters.
- Identify appropriate training opportunities for the campus community to improve operational efficiencies.
- Develop, implement, modify, and document recordkeeping and accounting systems, including VELOS, Greenphire, and Workday, making use of current computer technology.
- Bachelor's degree in a business, accounting, finance, or related field.
- Two years of experience working with clinical trials or sponsored grants.
- Advanced knowledge of accounting and experience in supporting an ERP system.
- Possess working knowledge of federal uniform guidance regulations.
- Familiarity with university policies and procedures or similar structure.
- Scientific, nursing, or legal background and/or training.
- Ability to analyze and interpret legal contracts/documents.
- MBA
- CPA
- CRA
- CFRA
- Three to five years of experience in managing clinical trial finances.
- Experience in supporting an ERP system.
- Possess working knowledge of federal uniform guidance regulations.
- Familiarity with university policies and procedures or similar structure.
- Scientific, nursing, or legal background and/or training.
- Ability to analyze and interpret legal contracts/documents.
The University of Kansas Medical Center offers a comprehensive benefits package, including health, dental, and vision insurance, health expense accounts, employer-paid life insurance, long-term disability insurance, and various additional voluntary insurance plans. Paid time off, including vacation and sick leave, begins accruing upon hire, plus ten paid holidays. One paid discretionary day is available after six months of employment, and paid time off for bereavement, jury duty, military service, and parental leave is available after 12 months of employment. A retirement program with a generous employer contribution and additional voluntary retirement programs (457 or 403b) are available.
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