Distribution Administrative Support Specialist
1 week ago
Distribution Administrative Support Specialist
The United Dairy Farmers Blue Ash Distribution facility is seeking a dedicated Administrative Support Specialist to assist the management team with various administrative tasks.
Key Responsibilities:
- Provide clerical assistance to the management team.
- Assist in managing inventory and ordering of all necessary supply items for the facility.
- Support the reconciliation of physical inventory with perpetual inventory records.
- Facilitate data entry for received goods and record receipts in the ERP system.
- Schedule and conduct initial screenings for new hire candidates.
- Enter data for tracking key performance indicators related to routes.
- Maintain required records for DOT compliance.
- Print delivery tickets and coordinate dispatching of routes.
- Monitor and track the usage of outbound and inbound crates.
- Organize and coordinate employee events and functions.
- Oversee the preventative maintenance program for the truck fleet, ensuring timely scheduling of maintenance.
- Assist in the onboarding process for new hires.
- Data entry for temporary agency timesheets and reconciliation of invoices.
- Support maintenance of attendance records, disciplinary actions, and performance evaluations.
- Generate purchase orders for necessary supplies.
- Document training processes for all employees.
- Perform additional duties as assigned by the management team.
Skills and Qualifications:
- Proven experience in office management to enhance processes and programs for facility operations.
- Proficient in Microsoft Office Suite.
- Strong mathematical and analytical reasoning abilities.
- Detail-oriented with a focus on accuracy.
- Effective communication skills across all organizational levels.
- Ability to work collaboratively in a team setting.
- Decision-making capabilities.
- Task-oriented with strong multitasking and prioritization skills.
- Self-motivated individual who thrives in a dynamic environment.
Experience Requirements:
- Minimum of 2 years of experience in an administrative support or dispatch role.
- Familiarity with ERP software is preferred but not mandatory.
- Understanding of administrative and clerical support functions.
- Experience in a distribution or warehouse setting is advantageous.
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